Maintenance & Construction Administrative Coordinator

Location: Studio City, CA 91604

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (1-hour lunch)

Pay Rate: $23.00 – $27.00 per hour

Work Arrangement: Hybrid – 4 days in office, 1 day remote

Annual Benefits: 10 paid vacation days, 8 paid holidays, 6 paid sick days, 401K with up to 4% matching, subsidized health insurance, dental and vision. Monthly cellphone reimbursement, mileage reimbursement and continuous learning opportunities.

About Us

Los Angeles Property Management Group (LAPMG) is the fastest-growing property management company in Southern California. We manage thousands of homes and apartments throughout Los Angeles County and are known for providing exceptional service, transparency, and care to both our clients and tenants. We’re also known for providing a supportive workplace where employees are encouraged to grow, collaborate, and thrive – making us a Great Place to Work!

About the Role

We’re looking for a detail-oriented and highly organized Administrative Coordinator to serve as the operational backbone of LAPMG’s Maintenance and Construction department. In this role, you will manage daily timekeeping audits, process AppFolio billing for completed work orders, support payroll administration, and maintain proactive communication with field technicians, foremen, and construction supervisors. You will also be responsible for sending client updates and preparing final invoices upon project completion. If you thrive in a fast-paced environment, take pride in accuracy, and enjoy being the person who keeps things running smoothly — this role is for you.

What You’ll Do

• Conduct daily audits of Timesheet entries for construction and maintenance field staff to verify accuracy

• Confirm that technicians have clocked in and out at the correct job location

• Review and verify lunch break entries and location data for compliance

• Flag and resolve timekeeping discrepancies in a timely manner

• Perform daily review of the job tracker for project status updates

• Process billing for all completed construction team work orders and projects in AppFolio

• Coordinate with supervisors to confirm work order completion prior to invoicing

• Enter all manager-approved time-off requests into the payroll system

• Support accurate recordkeeping for payroll processing

• Communicate with filed technicians, foreman and construction supervisors to verify Timesheet accuracy as needed

• Maintain productive working relationships with foremen, construction supervisors, and maintenance staff

• Send timely client updates regarding project and work order progress

• Prepare and distribute final invoices upon project completion

What You’ll Bring

• Minimum 1 year of relevant bookkeeping, data entry, or billing experience

• Strong attention to detail — accuracy in timekeeping, billing, and data entry is essential

• Demonstrated ability to multi-task and manage competing priorities in a fast-paced environment

• Proficiency with Microsoft Office Suite (Word, Outlook, etc.)

• Excellent written and verbal communication skills and a customer-service mindset

• Experience with AppFolio and/or QuickBooks is a plus

Why LAPMG?

• A hybrid work schedule with structure and flexibility

• Leadership that believes in clarity, communication, and team success

• A growing company with room for advancement

• A collaborative environment where your voice matters

Ready to Apply?

If you’re a dependable, detail-driven professional who thrives in a collaborative, fast-paced environment and is ready to grow with a company that values your work — we’d love to hear from you. Apply today and let’s build something amazing together.

Watch our employee appreciation videos to see why LAPMG is the place where your career can flourish:

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