Executive Coordinator and Community Engagement Manager

: Description:

The Executive Assistant reports directly to the CEO and performs administrative duties for executive management. In addition to the primary responsibility of supporting the CEO, this position also provides support for other C-Suite Executives. Responsibilities include managing calendars, making travel arrangements, screening calls, meeting scheduling, events management, preparation of reports and financial data, and customer relations. Because the breadth of duties is diverse, organization and time management are vital. The sensitive nature of the information involved requires a high degree of tact as well as discretion. Sensitivity to confidential matters is a must.

Essential Job Functions

• Manage all aspects of executive's calendar and schedule including educational conferences, phone conferences, speaking engagements, meetings (with customers, prospects, business development officers, employees, vendors, etc.), personal appointments and follow-through with meeting confirmations
• Ensure all travel and transportation arrangements meet exceptional standards
• Create and implement a follow-up system on all outstanding scheduling and miscellaneous issues
• Anticipate the executive's needs
• Prepare pre- and post- meeting notes and complete action items required
• Create, receive, and distribute presentation materials for meetings and conference calls
• Handle expense reporting, including reconciling corporate card account and creating/submitting expense reports
• Assist with personal scheduling and errands from time to time
• Produce correspondence and response letters by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Conserves executive's time by reading, researching, and routing correspondence; collecting and analyzing information
• Welcome guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
• Works closely with the Board of Directors and creates and maintains information for board meetings and projects
• Ability to react with appropriate levels of urgency to situations and events which require quick response or turnaround
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside of the company
• Acts as the on-site liaison with property management at Executive Offices
• Takes initiative without being asked. Consistently runs faster, moves sooner, and tries harder than necessary, while exercising good judgment.

Requirements:

Competencies

• Proficient with Microsoft Word, Excel, PowerPoint, & Outlook
• Ability to handle administrative details independently, while exercising sound business judgment in keeping team members informed as necessary
• Deep experience with detailed domestic and international travel coordination
• Exceptional written, verbal, and interpersonal communication skills
• Outstanding planning, time management, and organizational skills
• Meets commitments with consistent effort and willingness to go above and beyond when needed. Willing to do low profile, non-challenging work to get the project done
• Ability to demonstrate grace and composure under pressure. Helps co-workers thrive in stressful situations. Looks immediately for resolution rather than placing blame
• Always looks for ways to make the leadership team better
• Able to function well in loosely structured situations. Works effectively in situations involving uncertainty or lack of information. Effectively handles multiple projects or tasks at the same time. Is open to and responds flexibly to change
• Shares information to help others them do their job well. Fosters cross-functional and cross business teamwork
• Able to understand the diverse needs and styles of leaders and acts accordingly
• Develops and maintains good working relationships with others. Doesn't optimize for optics. Builds trust and rapport. Practices and promotes involvement and cooperation
• Initiates self-development actions. Seeks and shares job-relevant learning, developmental experiences, and feedback to enhance performance

Requirements

• Bachelor's Degree in Communications or related field, desired, or equivalent experience
• Minimum 10 years related work experience
• Occasional regional travel may be required
• Prior experience working for a public company preferred

Physical Demands

While performing the duties of this position, the employee is in regular communication, is required to use various tools or objects, and have the mobility to move about the office. The employee occasionally lifts and/or moves objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time, exempt position with overtime when necessary.

Travel

Travel is primarily local during the business day, although occasional out-of-the-area and overnight travel may be expected. Employee must possess a valid driver's license and transportation.

Other Duties

The purpose of the is to outline the duties and responsibilities for which the position is held accountable. The does not restrict the right of management to change, alter or reassign duties at any time with or without notice.

EEO Statement

Five Star Bank is an Equal Employment Opportunity (EEO) employer and is committed to creating and maintaining a work environment that is free from all forms of discrimination and harassment. The Five Star Bank EEO policy prohibits harassment or discrimination due to age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, race, religious creed, sex (including pregnancy, childbirth, breastfeeding, and any related medical conditions), sexual orientation, and any other classification protected by federal, state, or local laws, regulations, or ordinances. It also prohibits retaliation for engaging in protected activity, such as filing a discrimination or harassment complaint or participating in an EEO investigation. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to access our website, you can request reasonable accommodation by sending an email to [email protected]

NOTE: Five Star Bank personnel are employed on an at-will basis. All employment is at-will and can

be terminated with or without cause, at any time, by the Employee or by Five Star Bank for any reason

or no reason whatsoever, with or without notice.