Executive Assistant to the CEO

Clipbook’s mission: reinvent how leaders listen to and engage the world.

We are the vertical AI category leader for the $100 billion communications, public relations, and public affairs industries.

Since 2023, we have quietly grown into the largest AI company in this segment. We are backed by leading investors - including Mark Cuban, who co-led our seed round.

A bit more about us:

• We bootstrapped to our first million in ARR and hit profitability before raising our $3.3 million seed round last year.
• We’re currently growing >10% month-over-month and on track to >4x ARR this year.
• We’re working with 200+ clients including the Boston Consulting Group, Weber Shandwick, StockX, and dozens of government agencies across the country.

What You’ll Do

• Office of the CEO (70-80%)
  • Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff
  • Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.),
  • Occasional ‘personal’ portfolio / administrative tasks as necessary
• Clipbook Operations (10-20%)
  • Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO.
  • Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences)

This role is a good fit if:

• Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup
• Are extremely detailed oriented and strive to never let any balls drop
• Pride yourself on your responsiveness across every method (email, call, text, Slack)
• Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team
• Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally
• Are willing to roll up your sleeves to be helpful and supportive wherever possible
• Are willing to learn rapidly (eg back office startup functions)

This is not the best fit for you if:

• You are looking for a “punch in, punch out” job
• Are not committed to succeeding in a role over an extended period of time

Other notes:

• You’ll be my right hand in everything across the business. This role is mostly behind the scenes, not always glamorous, but you will have a critical birds-eye view to everything.

Hours:

working model & comp: Full-time & often in-person with the CEO. San Francisco / Bay Area based.

Compensation:

Highly competitive based on experience; starting at $170,000 USD (commiserate with experience) with full medical, dental, and vision benefits; 401k, unlimited / flexible PTO policy; and upward comp mobility as role expands