Administrative Assistant - Santa Monica, 90404

Administrative Assistant - Santa Monica, 90404, United States of America

How We LEAD

Famehouse, a division of Universal Music Group (UMG), is a premier provider of direct-to-consumer (D2C) strategy and merchandising solutions in the music industry. Partnering across UMG’s labels, artists, and Bravado, Famehouse delivers best-in-class services spanning commercial strategy, e-commerce, product development, fulfillment, and fan engagement.

As part of UMG, the world leader in music-based entertainment, Famehouse is committed to operational excellence, innovation, and driving long-term value for artists and partners globally.

How You’ll CREATE

Famehouse is seeking a highly organized and proactive Administrative Assistant to provide administrative support to the SVP of Merchandising & Commercial Strategy and the SVP of Business Affairs.

This role is primarily administrative and plays a critical part in ensuring seamless day-to-day operations for senior leadership. The ideal candidate demonstrates exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced executive environment.

Executive & Administrative Support

• Manage complex, high-volume calendars and prioritize meetings across internal and external stakeholders

• Anticipate conflicts and proactively adjust schedules to optimize executive time

• Coordinate domestic and international travel, including detailed itineraries and logistics

• Prepare and process expense reports in a timely and accurate manner

• Organize internal and external meetings, including agendas, materials, and follow-up

• Draft and manage executive communications and correspondence

• Maintain organized and confidential files, contracts, and business documentation

• Track key deadlines, deal milestones, and approval workflows

• Prepare executive presentations and briefing materials

Event & Hospitality Coordination

• Support planning and execution of executive meetings, offsites, dinners, and industry events

• Coordinate venue logistics, catering, guest lists, and on-site execution

• Ensure executive office and meeting spaces are polished and guest-ready

• Welcome high-profile guests and maintain a professional, hospitality-driven environment

Bring Your VIBE

• 2–5 years of administrative experience, ideally within entertainment, media, or a corporate environment

• Proven experience managing complex calendars and executive travel

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills

• High level of professionalism, integrity, and discretion

• Ability to manage multiple priorities with composure and accuracy

• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and/or Keynote

• Interest in music, merchandising, and commercial strategy preferred