Leave/Return to Work Coordinator

Job Description and Duties

Under the direction of the Human Resources Operations Manager (Supervisor II), the incumbent serves as the leave coordinator and subject matter expert for the Human Resources Office (HRO). The incumbent performs a variety of analytical and technical responsibilities of routine and complex difficulty at the journey level pertaining to sensitive personnel issues including the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Non-Industrial Disability Insurance (NDI), NDI-Family Care Leave (NDI-FCL), Reasonable Accommodations, fitness for duty, and Workers Compensation programs. The incumbent will develop procedures and guidelines related to return-to-work and demonstrate a commitment to provide quality service that is accurate, timely, and exceeds our customers’ expectations.

The incumbent works independently, exercises sound judgement and applies consistent analytical practices in interpreting and applying state and federal laws, departmental policies, and control agency rules and regulations. The incumbent conducts research, evaluates requests, and prepares written correspondence for internal and external customers regarding various program-related matters.

You will find additional information about the job in the .

Special Requirements

Finance currently has a hybrid telework model, which requires employees to work in the office a minimum of two days during the workweek with additional in office days required as needed and sometimes on short notice, for reasons such as hearings, site visits, or required in-person meetings or trainings. Implementation of Executive Order N-22-25 requiring four in-office work days has been postponed until July 1, 2026, but may be subject to change.

In July 2025, the State of California implemented the Personal Leave Program 2025. This program reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits for the duration of the program. The salary ranges shown on this job posting do not reflect the reduced amounts.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge and analytical or technical experience in state civil service Human Resources (HR) programs and processes such as personnel transactions, NDI, FMLA, and worker’s compensation.
• Knowledge of creating MIRS reports.
• Broad knowledge of various HR laws, rules, policies and procedures.
• Ability to conduct research and analyze data to develop appropriate conclusions in support of recommended solutions and resolutions regarding personnel issues.
• Experience and ability to provide guidance to and advise departmental management on HR-related issues.
• Team player who demonstrates a commitment to the whole team’s success, positive attitude, open-mindedness, flexibility, tact, and good judgment.
• Ability to multi-task, work in a fast-paced environment, handle rapidly changing priorities, plan, organize, and prioritize workload, track and work on projects and monitor deadlines, and remain highly motivated.
• Ability to establish and maintain effective working relationships with co-workers and internal and external stakeholders.
• Ability to provide excellent customer service.
• Strong oral and written communication skills including clearly and accurately communicating complex information, developing and presenting information to both small and large groups, and developing and preparing written information including correspondence, HR policies, issue memos, and reports.
• Ability to maintain confidentiality with all levels of management and staff.

Benefits

For general information related to benefits with the State of California, please click here: .

Finance employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:

• Enhanced medical, dental, and disability benefits
• Employer paid Life Insurance
• Additional hour of Vacation/Annual Leave
• Excluded employees are not subject to State Disability Insurance payroll withholding

For more details about employee benefits, visit the Department of Finance’s website .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

  A Statement of Qualifications (SOQ). Respond to the questions listed below. The SOQ must be numbered in the same order as the following areas, typed in 12-point Arial font, single spaced, and be no more than two pages in length. Applicants who fail to answer the questions or submit an SOQ may not be considered.
  

  1. Based on your understanding of the duty statement, please describe your experience and knowledge as it relates to the duties of this position with emphasis on experience related to Family Medical Leave Act, Non-Industrial Insurance, Workers Compensation and Reasonable Accommodation which you believe makes you the most qualified for this position.
  2. Please describe a time when you were responsible for multiple FMLA and disability cases with competing deadlines. How did you determine what to prioritize? What actions did you take to ensure all work was completed timely?