Payroll Technician

• lifelong learning
• basic skills
• career technical education
• transfer
• degree/certificate programs
• community engagement

Examples of Duties

Essential Functions:

• Processes regular and supplemental monthly payroll for all employee groups; performs complex payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll and a variety of reports
• Processes and verifies student financial aid checks; sorts and distributes student financial aid checks to appropriate departments; cancels any student financial aid checks as necessary; prints financial aid registers
• Maintains and audits retirement contributions for the Retirement system; completes and processes enrollment and termination forms for submission to STRS, PERS, or Prudential
• Compiles data, calculates complex retroactive salaries per negotiated contracts; determines, analyzes and adjusts annual retirement contributions and coding; implements and balances data to produce retroactive warrants in addition to normal payroll production
• Monitors hours worked by contract faculty, classified, short-term, non-continuing employees, student employees and adjunct faculty to ensure authorization of work, correct use of budget codes, verification of pay rate, and to prevent over expenditure of funds
• Calculates IRS, FTB and Family support garnishments in accordance with regulations; processes deductions and disburse payments semi-monthly; verifies and enters voluntary payroll deductions for disbursement on a semi-monthly basis
• Develops and maintains complex payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms; process adjustments, codes and enters information into the payroll system to produce warrants; coordinates and administers employee hours/days tracking programs and research and resolve discrepancies
• Compiles distribution of payroll warrants, reports and advice of deposit notices; mails and files payroll warrants; produces and disseminates payroll reports
• Generates stop payments, emergency warrants, accounts receivable, accounts payable, cancels/rewrites of warrants; calculates and processes expenditure transfers with fringe benefits and prepares journal entries; processes internal advances for emergency situations
• Interprets, applies and explains changing IRS regulations, Education Codes, multiple retirement systems, and District policies to employees
• Calculates and processes employee/employer health and welfare charges based on employee FTE, coverage selection and District Fringe Benefit rates
• Performs other related duties as assigned

• Current methods, practices, and terminology used in payroll, financial, statistical and record keeping
• Modern office practices and techniques
• Bookkeeping practices
• Business mathematics
• Spreadsheet and word processing practices and procedures
• Faculty and staff union contracts, Federal, State and local tax laws and regulations, public employee retirement systems

• Comprehend and perform complex payroll work with accuracy, work under time constraints
• Make arithmetic calculations
• Operate office equipment, including a computer and 10-key by touch
• Use computer software
• Communicate effectively in English
• Follow and understand oral and written directions
• Develop and maintain financial and statistical records
• Interpret and apply collective bargaining agreements
• Meet with employees tactfully and courteously and answer questions in person and by telephone, or by email effectively
• Perform research, data compilation, analysis and evaluation, taking corrective action as needed
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

Required:

• Associate's degree AND three (3) years of applicable experience OR
• Bachelor's degree OR
• The equivalent education and experience

• Prior experience in an educational environment
• A professional certification in payroll (e.g. Fundamental Payroll Certification (FPC) or the Certified Payroll Professional (CPP))

• Work is performed primarily in a standard office environment

• Work in an office setting
• Stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Lift, carry, push, and/or pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard
• Travel to other locations using various modes of private and commercial transportation
• Verbally communicate to exchange information

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• List of three professional references (no reference letters permitted)
• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. (Download PDF reader)

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced College offers a wide range of employee benefits at minimal cost to the employee. CLASSIFIED Health Benefits Cost is $12.00/month for 10 months/year. There is no cost during June and July. $12.00 covers the following as long as the members use Plan providers:

• Medical (Anthem Blue Cross):$100 deductible for each family member or $300 deductible per family paid by employee each calendar year.100% coverage after deductible is paid (except for emergency room visits which cost $100 unless the person is admitted to the hospital).
• Dental (Delta Dental):
• Vision (VSP):
• Prescription (Navitus):
• $50,000 life insurance policy on employee.
• Short-term and long-term disability

• Public Employees Retirement System (PERS)
• District and employee both pay into both social security and Medicare.

• Holidays - 11 paid plus 5 days during Christmas
• Vacation - 12 days
• Sick leave - 12 days