Assistant to the Faculty

Date Posted: 12/22/2025

Soka University of America is seeking an Assistant to the Faculty. The Assistant will provide administrative and clerical support to Faculty; which includes preparing and typing correspondence and reports, designing, setting-up and maintaining of files (including electronic), research, managing calendars, scheduling meetings, making travel arrangements, photocopying and other general administrative duties.

Candidates should demonstrate responsiveness toward and understanding of diverse student backgrounds, especially with regard to socioeconomic status, race, ethnicity, culture, ability/disability, sexual orientation, and gender identity and have a willingness to facilitate the university's mission to develop global citizens.

Essential duties include but are not limited to:

• Faculty assistants are to support faculty with Microsoft applications such as Word, Excel, PowerPoint, and Outlook.

• Schedule meetings.

• Design, set up and maintain files (including electronic) of correspondence, records and other documents for concentrations, programs and areas.

• Photocopy and scan readings after the completion of the appropriate copyright clearance forms and upload the files into the learning management system.

• Set up rooms for events and meetings.

• Screens calls and visitors and refers inquiries to the appropriate department.

• Submit IT Work Requests for faculty.

• Submit Facilities Work Requests for faculty. All key card access requests must be placed by the Assistant to the Faculty and not by individual faculty in their respective academic buildings. Key card access in Curie Hall requires an IT Work Request.

• Maintain the stocking of photocopy rooms and order office supplies for their respective academic buildings.

• Other functions may be assigned as needed at the direction of the Manager, Academic Affairs, and Executive Assistant to the Vice President for Academic Affairs.

Minimum Qualifications:

Education

• College degree preferred.

Experience

• A minimum of three (3) years' administrative work experience, in a university environment preferred.

Competencies/Skills:

• High proficiency in personal computer systems utilizing data bases, word processing, graphics, spreadsheets, to include MS Word, MS Excel, MS Outlook and other Microsoft applications, Adobe, Qualtrics, Brightspace, Workday and, Box.
• Ability to independently write general correspondence and reports.
• Strong skills in proofreading and editing.
• Skills in research and information gathering.
• Ability to work accurately with a high level of efficiency.
• Ability to handle confidential matters with diplomacy and discretion.
• Excellent interpersonal and telephone communication skills.
• Capacity for developing and sustaining effective relationships with faculty, staff, administrators, and students.
• High ethical and professional standards.

Soka University of America offers excellent benefits. The anticipated hiring range for this position is $52,500 - $61,000 and will be commensurate with qualifications and experience.

Employment is contingent upon the completion of a successful background check. Soka University requires all employees and students to be fully vaccinated for COVID-19. If hired, you are required to be fully vaccinated (including booster) for COVID-19 as a condition of your employment at Soka University, except in instances where you have a qualifying medical condition or sincerely held religious belief that is contrary to receiving the vaccine. You will be required to provide your vaccination record on your first day of employment.

Application review will begin immediately. The position will remain open, and applications will be reviewed until the position is filled.

Application Requirements:

Must submit the following to be considered:

• letter of interest for this position
• resume
• three professional references

Apply for the Assistant to the Faculty position

For inquiries, e-mail: [email protected]

Soka University of America is an equal opportunity employer.

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