Office Technician (Typing)

Job Description and Duties

This is an exciting opportunity to join the Office of Native American Affairs (ONAA) at the California Department of Justice (CA DOJ). We advise the Attorney General on matters of importance to California tribal governments and tribal citizens that promote the health, safety, and welfare for California’s tribal citizens. Along with facilitating and promoting a statewide framework for state and tribal partnerships that encourage the cooperation and collaboration between tribal, state, federal and local justice agencies through coordination of intergovernmental services, programs, and technical assistance for justice-related issues. ONAA addresses justice-related issues for California’s Native American tribes and tribal citizens who reside on reservations, rancherias, and urban communities for the overall improvement of health, safety, and welfare of Native American citizens.

ONAA provides our staff with a wide range of fulfilling and enriching growth opportunities, administrative and professional fields, and beyond. We actively cultivate an inclusive atmosphere that embraces individuals from diverse backgrounds, cultures, and life journeys, empowering them to excel and flourish.

The Office Technician will regularly perform a variety of difficult clerical duties to support ONAA’s procedures and protocols, including but not limited to handling written (electronic and/or hard copy communications) and telephonic complaints and inquiries, making travel arrangements, completing and submitting travel and expense reimbursements, and maintaining certain internal databases. The Office Technician must be organized, flexible, and adapt to all situations. The employee is to provide assistance to all ONAA staff, internal and external partners to ensure timely completion of assigned tasks and responsibilities.

Working Conditions

This position has been designated as eligible for telework and is currently a remote-centered position. The position may however require in-person attendance when requested. The selected candidate would report to Department of Justice headquarters in Alameda if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required.
• Clearly indicate the Job Control (JC-513393) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Posses strong interpersonal and communication (oral and written) skills
• Possess excellent attention to detail
• Ability to perform multiple tasks with accuracy and work well under pressure
• Ability to communicate with all levels of internal and external contacts professionally, and with integrity and respect
• Ability to help facilitate expeditious resolution of problems from in-person requests, incoming phone calls and emails
• Possess high level of organizational skills and office equipment and processes proficiency
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Job Related Information

Additional Application Filing Information : Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

This is a 12-month limited term position, but may be extended to a maximum of 24 months and/or may become permanent position based upon operational needs.

This position may be filled in either Sacramento (JC-513392), Alameda (JC-513393), or Los Angeles County (JC-513394). If you have previously appliedto any of these job controls, please do not re-apply as your application is already in consideration.

This is a re-advertisement of JC-502969. If you previously applied to JC-502969, you do not need to re-apply as all previous applications will be considered.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please submit your response to the Statement of Qualifications as indicated below.
• Other - Completion of an online hiring test is REQUIRED as part of the selection process for this position. This hiring test is not the same as the Examination to obtain list eligibility for any classification in the State of California. Please follow the steps below to satisfy this requirement.
  Step 1: Registration: Register for this online hiring test by completing the form at this link: . Instructions for providing proof of registration will be emailed when you complete this registration. You must upload proof of registration when applying for this position.
  Step 2: Complete the Hiring Test You must complete the hiring test. You will receive instructions to complete this hiring test from [email protected] after the Final Filing Date for this job posting.