Administrative Assistant, A&R - Santa Monica, 90404

Administrative Assistant, A&R - Santa Monica, 90404, United States of America

How we LEAD: 

Island Records is currently seeking a dynamic A&R Assistant to provide support to numerous Senior Leaders. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive will be required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you’ll CREATE:     

• Extensive travel and meeting coordination

• Maintaining high-demand schedules and calendars

• Partnering with other assistants as needed

• Meeting of guests and help with general queries

• Monthly Expenses reconciliation and processing

• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking

• Special project coordination requiring follow-up and meeting of deadlines

• Organization and delivery with production to collect music, files, lyrics, masters, etc.

• Coordination and delivery of ATMOS mixes

• Ticket coordination with company buyer

• Some A&R duties may apply: Research and compile data reports when necessary (Industry Genre Reports, Shazam Reports, Miscellaneous trend reports as required/requested)

• Additional duties as assigned

Bring your VIBE:

• Bachelor’s degree preferred

• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management

• Ability to interact comfortably and effectively with external partners and clients

• Possess strong attention to detail, problem solving and organizational skills

• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required

• Proactive in determining roadblocks

• Must have excellent verbal and written communication skills

• Ability to work under high pressure and speed

• Must have the ability to build collaborative relationships

• Ability to keep information highly confidential

• Flexible and able to multi-task