Assistant Project Administrator

*At least 1+ year of experience in an office environment is required*

This is a great entry level role for someone with office experience that is interested in a career in construction. We've got a lot of work rolling and we need someone to help our Lead Project Administrator with contracts, inputting budget/cost data. certified payroll compliance, and billing. If you're good having a different thing to do each day and have no problem jumping into the deep end of the pool - check out this job. This is a great position for someone that likes numbers, details, and is highly organized.

The best fit for this position is hard working, personable, and a fast-learner. Office experience of some type is a must. About 90% of your time will be spent helping the Lead Project Administrator with processing subcontractor invoices, gathering insurance certificates, issuing subcontracts, labor compliance, and certified payroll activities. The best fit for this position is hard working, personable, and a fast-learner. The type of person that WILL NOT fit this position is quiet and shy - you need to be talking to people a lot in this role. The best fit is smart, but knows that there is a lot for them to learn, and is always working towards bettering themselves.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Assists Project Administrator with Subcontractor management:

• Assists in preparation of subcontracts, change orders, and other documents. Ensures that terms and conditions will be appropriate.

• Assist in collection and processing of subcontractor billing forms, invoices, and monthly compliance documents.

• Work within the accounting system to gather information on project costs, projections, and project progress.

• Input, track, and maintain subcontractor certified payroll documentation

• Input, track, and maintain subcontractor insurance certificates

• Enter budget and cost data into construction management system (Procore) and Sage 100 (accounting system)

• Generate local worker hire reports utilizing project records

• Maintain and complete third-party requests for local unions, trust funds, joint labor management committees, general council, DLSE, and other stakeholders

• Utilize LCP Tracker, DIR reporting tool, or other required system to review documents, generate notices to contractors, and prepare reports.

On-going Responsibilities

• Perform a variety of administrative tasks and duties to include answering and directing phone calls, routing mail, and answering the front door

• Order and maintain office supplies

• Maintaining information such as sorting documents and upkeep of files

• Assist with spreadsheets and databases; data entry.

• File both manually and electronically; keep records.

• Perform clerical duties (i.e., scanning, copying).

EDUCATION/EXPERIENCE:

• High School Diploma or GED and 1-2+ years of equivalent combination of office experience
• Ability to communicate both orally and in writing.
• Experience with MS Office Suite especially building spreadsheets with basic formulas in Excel
• Excellent math skills
• Must know rules of spelling and grammar to proofread, review, and send documents
• Knowledge of commonly used office practices, procedures and concepts.

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• No problem getting involved in all types of tasks and has a desire to learn and grow
• Must work well independently with little supervision; high energy self-starter.
• Experience in problem solving skills
• Ability to interact and communicate professionally with people at all levels of the organization
• Be a quick study, work independently and proactively and able to give and receive assistance from direct supervisor.
• Complies with and maintains company confidentiality practices and policies.
• Interacts professionally with all company employees and outside vendors.
• Able to sit for long periods of time, use arms and hands to reach for, handle and manipulate objects.
• Able to lift and carry packages weighing up to 20 lbs.
• Working conditions consists of temperature-controlled buildings or offices. Noise levels are low to moderate.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Travel requirement:

• No travel

Ability to Relocate:

• San Dimas, CA 91773: Relocate before starting work (Required)

Work Location: In person