OFFICE TECHNICIAN

Job Description and Duties

Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full Time Office Technician (Typing) positions in the mailroom under the direct supervision of the Office Services Supervisor II (Mailroom Supervisor).

The Office Technician (Typing) is responsible for the accurate and efficient processing of all incoming and outgoing mail correspondences and packages in accordance with Federal Postal, United Parcel, and hospital rules and regulations. Duties include: receiving, sorting, and distributing various types of mail and packages for patients and hospital business such as FED EX, UPS, certified, insured, express, and special delivery; resolving insufficiently addressed incoming mail; inspecting patient packages to accurately identify contraband in preparation for delivery to corresponding Units; safely operating X-ray machine to detect contraband; maintaining accurate records all patient packages; the daily delivering of internal business mail throughout the hospital; performing various clerical duties such as filing, scanning, photocopying, receiving and responding to e-mail and phone call inquiries related to Mailroom policies and procedures, maintaining mailroom records; utilizing a computer database; etc.; and the operation of the Neopost Mailing system and USPS equipment when needed.

Candidate must possess the following: strong clerical experience; capability of driving, walking, and pushing and pulling a mail cart throughout hospital grounds and patient occupied areas; knowledge of various office machines; ability to communicate efficiently; competency to work independently, evaluate situations accurately, and take effective action; and good organizational skills.

In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements (5 minutes in length & proctored):

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from [email protected] . It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the .

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # (499728) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

Benefits

Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Office Technician (Typing) classification.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements: