Administrative Judicial Legal Assistant

Job Description and Duties

If you enjoy taking part in legal administrative and clerical support under unique and complex circumstances and can type at a speed of 45 words per minute, the Senior Legal Typist (SLT) position with the Division of Workers' Compensation (DWC) may be for you.

Department of Industrial Relations (DIR) monitors the administration of workers' compensation claims and provides services to assist in resolving disputes with claims for workers' compensation benefits. DWC is looking for an efficient individual with the ability to independently prepare legal correspondence. The SLT will review and process legal documents such as case openings, pleadings, and other correspondence. The SLT will also assist parties and litigants with inquiries and updates in person, by telephone, or email. Additionally, the SLT will transcribe dictation from a dictating machine for reports, decisions, or orders.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3.

To be considered for this Senior Legal Typist job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the .

Working Conditions

This position is located at: 1515 Clay St., Oakland, CA 94612.

When in the office, the employee works 40 hours per week in an office setting. Daily access to and use of a personal computer, keyboard, telephone, fax and other office equipment are essential. Employee is required to attend meetings in designated conference rooms and be willing to travel for off-site trainings, work in a team environment and independently.

We offer a hybrid work schedule in accordance with DIR’s telework policy.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of spelling, grammar, punctuation, business English usage and correspondence.
• Knowledge of technical legal terms and various legal forms and documents and their processing.
• Knowledge of modern office methods, supplies, and equipment.
• Excellent interpreting skills to accurately interpret written material and numerical data.
• Excellent writing skills to edit written material.
• Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the work place.
• Excellent organizational skills to prioritize work assignments or projects.
• Proficient computer skills (Microsoft Word and Excel, Outlook).
• Ability to type at a speed of 45 words per minute.
• Ability to read and write English at a level required for successful job performance.
• Ability to establish and maintain effective working relationships.
• Ability to prepare correspondence independently.
• Ability to perform difficult legal clerical work including the ability to process a large variety of legal documents, spell correctly, use good English, and make arithmetic computations.
• Ability to transcribe accurately difficult dictation involving a variety of legal terms from a dictating machine. Ability to communicate effectively and follow directions.
• Ability to analyze situations accurately and take effective action.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

There are many benefits to joining the DIR team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly transportation voucher.

There is a childcare facility in the building operating five days a week 8:00 a.m. to 5:00 open to state employees. There are many amenities located within four blocks of the office. BART station and AC Transit are within one to two blocks. The Oakland City Center with its varied food establishments and businesses (bank/CVS/24 Hour Fitness) is one block and The Swan’s food court is four blocks from the office. On Fridays, the Old Oakland Farmer’s Market is open 8:00 a.m. to 2:00 p.m.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.