Assistant Events Manager

Assistant Event Manager — Urban Organics

Location: Lafayette (Office) — must live in the East Bay and be comfortable driving to/from San Francisco and other East Bay venues
Employment: Full-time — 30+ hours/week with a flexible schedule (regular weekend & evening event shifts required)
Pay & benefits: $27–$32 / hr DOE. Role includes eligibility for the company health & wellness plan . Mileage reimbursement or a company vehicle with gas card available as needed.

Urban Organics is a boutique luxury catering and event production company focused on local, seasonal food and beautifully layered details. We sweat the details so our clients don’t have to — and we create a kind, creative workplace where the team does great work and has fun doing it.

This is an on-site events role focused on supporting our event teams and — depending on the event — sometimes leading on-site execution. As Assistant Event Manager you’ll handle driving, load-ins/outs, run-of-show support, and client care. Warehouse work is limited to light staging and ensuring gear returns safely — the emphasis is on event execution and logistics. You will report to the Event Manager and the Operations Manager. For larger events you’ll act as the Event Manager’s right-hand and be part of our core event team.

• Support on-site event execution and, depending on the size/complexity of the event, sometimes lead the on-site team as Assistant Event Manager.

• For larger events: serve as the Event Manager’s right-hand and core team member — help coordinate staffing, timing, and client communication.

• Manage load-in/load-out, supervise setup of serviceware, décor, and equipment, and ensure run-of-show items are executed.

• Serve as primary on-site contact for assigned events when appropriate; provide polished, calm client service and liaise with venue staff.

• Drive company vehicles to and from events; plan routes, ensure timely arrivals, and perform basic vehicle checks.

• Coordinate with FOH/BOH leads, Event Manager, Operations Manager, and temporary staff to ensure smooth service.

• Oversee event timing, troubleshoot real-time issues, and produce clear post-event notes and condition reports.

• Assist with light staging, labeling, and returning gear — limited warehouse ownership.

• Mentor and lead temporary on-site crews as needed and uphold Urban Organics’ SOPs and brand standards.

• Occasionally support light floral styling, client gifts, or finishing details for a polished presentation.

• Must live in the East Bay and be comfortable commuting to/from our Lafayette office and driving to San Francisco and other East Bay venues regularly.

• Valid driver’s license and clean driving record; comfortable driving cargo vans and making local deliveries.

• Strong client service and communication skills — professional, personable, and calm under pressure.

• Experience supporting or running events (catering, hospitality, event production, or related), or a clear aptitude for event logistics.

• Physically able to lift and move event items regularly (up to ~50 lbs).

• Highly organized, detail-oriented, excellent at time management and multi-tasking.

• Availability for regular evenings and weekends; flexible schedule for event coverage.

• Basic computer skills (email, Google Drive, mobile forms/checklists).

• 1+ year event or catering on-site experience.

• Experience supervising on-site teams or running smaller events independently.

• Familiarity with run-of-show documents, event timelines, or venue rules.

• Interest in floral styling, tablescaping, or staging details.

• Full-time, 30+ hours/week with a flexible schedule and regular weekend/evening shifts.

• Pay: $27–$20/hr DOE.

• Benefits: Eligibility for company health & wellness plan. Mileage reimbursement or company vehicle with gas card available as needed.

• Candidates may be required to undergo a background check and driving-record verification as part of pre-employment screening.

• You will report to the Event Manager and the Operations Manager and will be expected to support events and sometimes lead depending on the event.

Email a brief note and your resume to [email protected] with the subject: “Assistant Event Manager — [Your Name]” . In your note, please include:

1. A short summary of relevant on-site/event experience.

2. Your general availability (weekdays, evenings, weekends).

3. Confirmation that you live in the East Bay and are comfortable driving to San Francisco and other East Bay venues.

4. Confirmation of driver’s license and ability to lift ~50 lbs.