Executive Assistant & Office Coordinator

Job Description

Job Description

Our mission: to eliminate every barrier to mental health.

At Spring Health, we're on a mission to revolutionize mental healthcare by removing every barrier that prevents people from getting the help they need, when they need it. Our clinically validated technology, Precision Mental Healthcare , empowers us to deliver the right care at the right time—whether it's therapy, coaching, medication, or beyond—tailored to each individual's needs.

We proudly partner with over 450 companies, from startups to multinational Fortune 500 corporations, as a leading provider of mental health service, providing care for 10 million people. Our clients include brands you use and know like Microsoft, Target, and Delta Airlines, all of whom trust us to deliver best-in-class outcomes for their employees globally. With our innovative platform, we've been able to generate a net positive ROI for employers and we are the only company in our category to earn external validation of net savings for customers.

We have raised capital from prominent investors including Generation Investment, Kinnevik, Tiger Global, Northzone, RRE Ventures, and many more. Thanks to their partnership and our latest Series E Funding, our current valuation has reached $3.3 billion. We're just getting started—join us on our journey to make mental healthcare accessible to everyone, everywhere.

Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting our Chief Technology Officer and Chief Information Security Officer.

This is a full-time, in-person role based in San Francisco, Monday through Friday. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings.

What you'll do:

• Proactively manage complex calendars, meetings, and priorities for supported leaders
• Prepare leaders for meetings by coordinating agendas, materials, and briefing documents
• Track deadlines, action items, and follow-ups to ensure strong execution and visibility
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Draft, proofread, and edit emails, presentations, and other business documents
• Support team meetings, All Hands, and offsites through planning, logistics, and execution
• Partner closely with leaders to anticipate needs, flag risks, and help them stay ahead of commitments
• Handle sensitive and confidential information with professionalism and discretion
• Manage expenses and other administrative workflows accurately and on time
• Create a welcoming, organized, and high-functioning office environment for employees and visitors
• Serve as the primary point of contact for guests, vendors, and office visitors
• Oversee front desk and day-to-day office operations, including supplies, snacks, mail, catering, and common spaces
• Support conference room readiness, meeting logistics, and in-office events
• Partner with cross-functional teams, including People and Workplace, on office operations and special projects

What success looks like in this role:

• Leaders feel prepared, informed, and well supported
• Calendars, travel, and logistics run smoothly and efficiently
• Stakeholders experience timely, professional communication
• Action items and priorities are followed through consistently
• Sensitive matters are handled with judgment and discretion
• Office operations are organized, welcoming, and proactive

What you'll bring:

• 3+ years of experience supporting senior leaders or executives in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
• Strong calendar management, prioritization, and organizational skills
• Excellent written and verbal communication
• High level of professionalism, discretion, and judgment
• Ability to anticipate needs and operate with urgency in a fast-paced environment
• Experience coordinating in-office logistics, events, or workplace operations
• Comfort balancing both executive support and office-facing responsibilities
• Proficiency with Google Workspace, Slack, and other collaboration tools
• Must be able to work in the San Francisco office five days per week
• Must be able to lift up to 30 pounds

The target base range for this position is $94,350 - $125,000 and is part of a competitive total rewards package including benefits. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually using Radford Global Compensation Database at minimum to ensure competitive and fair pay.

Note : We have even more benefits than listed here and below, your recruiter will provide more in-depth information as you continue in the interview process. Benefits are subject to individual plan requirements and eligibility criteria.

• Health, Dental, Vision benefits start on your first day at Spring. You and your dependents also receive access to One Medical accounts HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type.
• Employer sponsored 401(k) match of up to 2% for retirement planning
• A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.
• We offer competitive paid time off policies including vacation, sick leave and company holidays.
• At 6 months tenure with Spring, we offer parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents.
• Access to Noom , a weight management program—based in psychology, that's tailored to your unique needs and goals.
• Access to fertility care support through Carrot , in addition to $4,000 reimbursement for related fertility expenses.
• Access to Wellhub , which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription
• Access to BrightHorizons , which provides sponsored child care, back-up care, and elder care
• Up to $1,000 Professional Development Reimbursement a year.
• $200 per year donation matching to support your favorite causes.

Not sure if you meet every requirement? Research shows that women and people from historically underrepresented communities often hesitate to apply for roles unless they meet every qualification compared to other similarly-qualified candidates. At Spring Health, we are committed to fostering a workplace where everyone feels valued, empowered, and supported to Thrive. If this role excites you, we encourage you to apply.

Our privacy policy: -policy/

Spring Health is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, pregnancy, or other applicable legally protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with applicable legal requirements. Spring Health is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you have a disability or special need that requires accommodation, please let us know.