Junior Accountant

Summary:
Responsible for managing and maintaining the financial records of a portfolio of routine property accounting entities. This role processes transactions related to Accounts Payable (AP) and Accounts Receivable (AR), ensuring accurate, timely, and compliant financial reporting. The position supports broader finance and operational goals through effective communication, attention to detail, and collaboration with internal teams and external stakeholders.

Property Accounting – Routine Portfolio Management

• Compile and analyze financial data to prepare journal entries for the general ledger and document business transactions.


• Prepare monthly and quarterly financial reports including balance sheets, income statements, and variance analyses for internal management.


• Develop and input budgets for multiple properties or entities.


• Respond to tenant inquiries regarding account and ledger balances.


• Investigate and resolve discrepancies or errors in financial records, documents, or reports.


• Verify, allocate, and post transaction details to subsidiary accounts using source documents.


• Maintain and update amortization and depreciation schedules for prepaid expenses and fixed assets.


• Process monthly bank reconciliations for assigned portfolio.


• Prepare and package financial documentation for external CPA review at year-end.


• Identify and promote best practices in accounting software usage; work with the accounting team to implement process improvements.


• Note: CAM reconciliation is not part of this position's responsibilities.

Accounts Payable – Processing and Support

• Match invoices with work orders where applicable.


• Code invoices and route them for appropriate managerial approval.


• Enter approved invoices into the accounting system for payment processing.


• Prepare AP checks and ensure they are matched with appropriate documentation and routed for signature and mailing.


• Maintain up-to-date vendor records, including W-9s and address changes.


• Respond promptly to vendor inquiries and resolve payment issues.


• Monitor monthly invoice cycles to identify missing or delayed items.


• Generate AP reports and assist in account analyses as needed.


• Support year-end 1099 processing and assist in process optimization efforts across departments.


• Assist with special AP-related projects as assigned.

Accounts Receivable – Processing and Support

• Post, verify, and record tenant payments and AR transactions accurately.


• Maintain up-to-date customer records, including changes to contact information or billing preferences.


• Draft and issue collection notices for standard past-due accounts.


• Monitor delinquent accounts and coordinate with tenants to resolve outstanding balances.


• Assist tenants in accessing and maintaining online payment systems (e.g., AppFolio).


• Administer collections processes with third-party vendors and document all activities.


• Collaborate with Property Managers to escalate persistent delinquencies.


• Assist with AR-related projects and reporting as needed.