Legal Secretary

We're Hiring: Legal Secretary!

We are seeking a detail-oriented and organized Legal Secretary to join our team in San Diego. The ideal candidate will have at least 4 years of experience in a legal setting, demonstrating proficiency in administrative tasks, client communication, and document preparation.

Location: San Diego, CA
Role: Legal Secretary

• Maintain attorney(s) calendar book and tickler system
• Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same
• Compose correspondence and memos to request or provide information
• Contact clients to obtain desired information as requested by attorneys
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Prepare discovery, pre-trial and trial documents for filing with court
• Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
• Provide legal secretarial support on either short- or long-term assignments
• Answer and screen telephone calls
• Winscribe/Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.)
• Assist and provide back up for other secretaries
• Maintain current knowledge of court rules
• Perform additional tasks
• Participate in department and company projects

• Answer and screen telephone calls; direct visitors
• Retrieve, post, and deposit all the daily mail; replenish and maintain sufficient postage for the office
• Maintain office supplies and order supplies as necessary
• Act as liaison with Office of the Building, Office Services, and IT for all facilities related issues; troubleshoot with IT and assist with resetting IT servers.
• Participate in department and company projects as requested
• Assist and provide back up for other secretaries as requested
• Perform additional duties as requested

• High school diploma or GED
• 4-7 years of defense trial, litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experience

• Good organization and communication skills
• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate-proficient in MS Word; knowledge of case management software; type 70+ wpm

Ready to contribute your expertise? 🚀 Apply now and be part of our dedicated team!