Executive Assistant - Santa Monica, 90404

Executive Assistant - Santa Monica, 90404, United States of America

How we LEAD:

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

How youll CREATE:

Day-to-day management of the Executives schedule

Manage office and time in a fast-paced environment and anticipate critical events / Executives needs

Schedule meetings / appointments and manage travel itineraries

Read and route correspondence; draft responses and other documents as requested

Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.

Prepare submission of expense claims in a timely manner

Manage ad hoc projects as needed

Screen and prioritize phone/email correspondence and inquiries

Prepare internal and external corporate documents

Uphold a strict level of confidentiality

Establish and maintain executive relationships both internal and external

Prepare executive-level PowerPoint presentations

Format data tables and graphs in Excel

Support projects as assigned

Bring your VIBE:

Develop and demonstrate professional knowledge of the business

Exhibit strong organizational skills

Anticipate needs and identify solutions

Work effectively and efficiently with senior management and senior level clients

Demonstrate excellent written and oral communication skills

Manage highly confidential information with discretion and integrity

Act calmly and professionally under pressure

Create efficiency by leveraging AI and advanced Microsoft Office skills

Demonstrate knowledge of travel logistics

Bring a dynamic and assertive personality, as a compliment to professional demeanor

Adapt to a variety of situations with numerous personalities

Excel in a fast paced, ever changing environment

Leverage a minimum 10+ years executive assistant experience

This role is office-based