HR Operations Specialist

HR Operations Specialist

Human Resources

Sacramento, CA
Full-Time, Non-Exempt
$32 - $40 hourly
Reports to: HR Manager

About Community HealthWorks

Community HealthWorks (CoHeWo) is committed to advancing health equity and improving access to care for underserved communities. We partner with managed care plans, health systems, community-based organizations, and government agencies to ensure individuals and families can access the coverage, services, and resources they need to thrive.

As our organization continues to grow, we are strengthening our internal infrastructure to support operational excellence, compliance, and leadership development across our workforce.

Position Summary

The HR Operations Specialist serves as the operational backbone of the People, Culture & Operations team. This role supports consistent, compliant execution of hiring, payroll, benefits administration, and HR systems management.

Under the direction of the HR Manager, the HR Operations Specialist ensures that employment processes are executed accurately, efficiently, and in alignment with California employment practices and organizational policy.

This role is non-supervisory and does not serve as the final authority on employee relations determinations or policy interpretation.

What You’ll Do

Hiring & Talent Operations

• Post and maintain job announcements across approved platforms.
• Screen applications for minimum qualifications.
• Coordinate interview scheduling and candidate communication.
• Prepare structured interview materials and hiring packets.
• Conduct reference checks and coordinate background screenings.
• Draft offer letters within approved compensation ranges.
• Support recruitment events, including job fair logistics and follow-up tracking.

Payroll & Compensation Support

• Process biweekly payroll in coordination with the HR Manager.
• Review timesheets and flag discrepancies.
• Verify overtime calculations and applicable pay adjustments.
• Coordinate final paycheck processing in compliance with California law.
• Generate payroll reports as needed.

Benefits Administration

• Facilitate new hire benefit enrollments.
• Process qualifying life event changes.
• Coordinate with benefits and workers’ compensation brokers.
• Maintain eligibility tracking and enrollment documentation.
• Support open enrollment logistics and communications.

HR Systems & Compliance Support

• Maintain accurate employee records within HRIS and approved systems.
• Track required trainings and compliance documentation.
• Support leave documentation coordination under direction of HR Manager.
• Maintain personnel files in accordance with policy.
• Prepare routine HR reports and workforce data summaries.

Collaboration & Communication

• Partner with HR Manager to support continuous process improvement.
• Maintain strict confidentiality of employee information.
• Communicate professionally with staff and external partners.
• Perform other duties as assigned.

What We’re Looking For

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred (or equivalent professional experience).
• Minimum of three (3) years of experience in HR operations or in related operational roles involving compliance, payroll support, financial tracking, employee lifecycle coordination, or systems administration.
• Experience processing payroll in California preferred; experience working within HRIS, payroll, or accounting systems strongly desired.
• Experience in nonprofit, healthcare, or mission-driven environments is a plus.

Skills & Attributes

• Strong attention to detail with a high level of accuracy and follow-through.
• Highly organized and process-oriented; able to manage multiple deadlines and recurring workflows (e.g., payroll cycles, benefits timelines, reporting).
• Ability to learn and apply California employment practices; prior working knowledge preferred.
• Sound professional judgment and discretion when handling sensitive and confidential information.
• Clear written and verbal communication skills across all levels of the organization.
• Systems-minded with the ability to identify workflow improvements and documentation opportunities.

Requirements

• Ability to maintain strict confidentiality.
• Ability to work occasional extended hours during payroll cycles.
• Reliable transportation for occasional local travel, if required.

Employment is contingent upon completion of a criminal background check. Findings will be reviewed in relation to job responsibilities and in accordance with applicable laws.

Must comply with any immunization, health screening, or safety requirements required by partner sites or public health regulations.

Work Environment & Schedule

This is a full-time position, typically Monday through Friday between 8:00 a.m. and 5:00 p.m.

This role includes:

• Office-based work
• Extended computer use
• Occasional coordination with external partners

Physical & Emotional Demands

This position requires sitting, standing, walking, and regular computer use. Occasional bending, reaching, and lifting up to 15 pounds may be required.

The role involves handling confidential employee information and supporting sensitive workplace processes. The ability to maintain professionalism, discretion, and sound judgment is essential.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

How to Apply

Please submit your application through our Paylocity portal, including:

• Resume
• Cover letter
• Completed application and supplemental questions