Payroll Specialist

Our client, a mission-driven nonprofit organization dedicated to making a positive impact in the community, is seeking an experienced Payroll Specialist to support their finance and HR operations. As part of an organization that values integrity, compassion, and teamwork, this role offers a unique opportunity to contribute to meaningful work while ensuring timely and accurate payroll processing for the staff who uphold the nonprofit's mission.

Key Responsibilities:

• Manage end-to-end payroll functions, ensuring timely and accurate processing for staff, including full-time, part-time, and contract employees.
• Handle salary, hourly wages, bonuses, stipends, deductions, tax withholding, garnishments, and other payroll adjustments.
• Ensure payroll practices comply with local, state, and federal regulations, including IRS and Department of Labor guidelines.
• Maintain payroll systems and records accurately, ensuring data integrity and troubleshooting discrepancies.
• Process and submit payroll tax filings such as W-2s and 1099s, and handle related reporting requirements.
• Coordinate payroll functions with benefit plans, including retirement contributions, healthcare deductions, and other related benefits.
• Prepare payroll documentation as needed for internal and external audits and maintain organized payroll records.
• Address employee inquiries regarding payroll, deductions, and tax forms in a timely and professional manner.
• Generate payroll reports as requested to support organizational decision-making and budgeting processes.

• Associate's degree in accounting, finance, or a related field. Bachelor's degree is preferred but not required.
• Minimum 2-3 years of payroll experience; nonprofit industry experience is highly desirable.
• Proficiency with payroll software such as ADP, Paycom, Ceridian, or other systems commonly used in payroll processing.
• Strong Microsoft Excel skills (e.g., pivot tables, V-lookups).
• Strong attention to detail, accuracy, and confidentiality.
• Knowledge of federal and state payroll laws and reporting requirements.
• Excellent organizational and communication skills to work across multiple teams.
• Familiarity with nonprofit compensation structures, grants, and restricted funding considerations is a plus.