Part-Time Administrative Assistant

Job Description

Job Description

We are excited to share a new opportunity! We are currently seeking a highly organized, upbeat, and self-directed Administrative Assistant to support daily office operations in a fast-paced, service-based environment. If you are dependable, proactive, and skilled in QuickBooks Online, this is the perfect role for you!

This position won’t be available for long, so apply directly to this posting for immediate consideration!

Administrative Assistant Job Duties include:

• Greet callers and provide timely, helpful responses or direct inquiries appropriately
• Maintain and manage incoming/outgoing mail and customer correspondence
• Prepare and send customer invoices using QuickBooks Online
• Enter purchase orders, order parts, post bills, and track vendor activity
• Maintain and follow up on customer balances and overdue accounts
• Assist in scheduling appointments, maintaining technician schedules, and tracking job statuses
• Communicate with customers regarding job progress, follow-up calls, and service satisfaction
• Maintain an organized, clean office environment, including desks and floors
• Contribute to daily operations briefings with the business owner
• Ensure accurate invoice delivery and tracking using QuickBooks email alerts
• Perform other related duties as required to support operational needs

Preferred Skills include:

• Proficiency in QuickBooks Online
• Strong organizational, communication, and multitasking skills
• Attention to detail and accountability for tracking project progress
• Service industry experience, particularly with technical or mechanical services
• Willingness to learn terminology related to marine services and boat parts
• Familiarity with Google Drive, Docs, Sheets, and shared calendars
• Strong follow-through, initiative, and commitment to being part of a team

Requirements include:
High school diploma or equivalent

Must be reliable, punctual, and able to commit to the posted hours

Ability to provide 2 professional reference

Willingness to submit to a pre-employment background check

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.