Administrative Assistant

Position Summary:
The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports managers, employees, and clients through a variety of tasks related to communication, scheduling, document management, and office coordination.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments, meetings, and conference rooms.
• Maintain calendars and coordinate travel arrangements.
• Prepare reports, presentations, and other business documents.
• File, organize, and maintain electronic and paper records.
• Assist with data entry and database management.
• Order office supplies and manage inventory.
• Greet visitors and provide professional customer service.
• Process incoming and outgoing mail and packages.
• Support various departments with administrative projects and special assignments.
• Maintain confidentiality of sensitive information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer-focused attitude.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.