Administrative Assistant
We are seeking a motivated and organized Administrative Assistant to join our dynamic team in the Mechanical and Industrial Engineering industry. In this role, you will play a crucial part in supporting our engineering staff and ensuring the smooth operation of our office environment. The ideal candidate will have strong organizational skills and a keen attention to detail, allowing them to manage a variety of administrative tasks efficiently. Your responsibilities will include coordinating schedules, managing project documentation, and serving as a liaison between engineering teams and clients. You will be tasked with facilitating communication, maintaining records, and ensuring compliance with industry standards.
Responsibilities:
- Manage and organize schedules for engineering staff, ensuring effective time management.
- Prepare, edit, and maintain project documentation, reports, and presentations.
- Serve as the first point of contact for clients and vendors, handling inquiries professionally.
- Coordinate meetings and events, taking notes and distributing minutes promptly.
- Assist in the preparation of proposals and bids, ensuring all materials are accurate and submitted on time.
- Monitor office supplies and equipment, placing orders as needed to maintain inventory.
- Perform data entry and maintain accurate records in electronic and paper formats.
Requirements:
- Proven experience as an administrative assistant, preferably in the engineering field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills, with a strong attention to detail.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Familiarity with engineering terminology and concepts is a plus.
- Ability to work independently and as part of a team in a fast-paced environment.
- High school diploma or equivalent; additional qualifications in office administration are advantageous.
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