Assistant, FOX Alternative Entertainment

OVERVIEW OF THE COMPANY

FOX Entertainment

With a legacy spanning more than 35 years, FOX Entertainment is one of the world’s most recognizable media brands and a prolific content producer across its iconic broadcast network and both owned and third-party streaming platforms. Known for its independent, innovative spirit and provocative, groundbreaking storytelling, the company was reinvented in 2019 with the formation of FOX Entertainment. While maintaining its leadership in broadcast television (9-1-1: Lone Star, The Simpsons, The Cleaning Lady, Hell’s Kitchen, LEGO Masters), the company is actively building a portfolio of businesses and library of owned original content. To date, FOX Entertainment’s long-term growth strategy has included the acquisitions of award-winning animation studio Bento Box Entertainment (Bob’s Burgers, The Great North, Krapopolis, Grimsburg), entertainment platform TMZ, and global production studio MarVista Entertainment (The Way Home, Rescuing Christmas), as well as the formation of the culinary and lifestyle content venture Studio Ramsay Global (Next Level Chef, Gordon Ramsay’s Food Stars) in partnership with Gordon Ramsay. The company also established its in-house unscripted studio FOX Alternative Entertainment (The Masked Singer, Snake Oil, I Can See Your Voice, Name That Tune), FOX Entertainment Studios (Animal Control) to develop scripted content, and worldwide content sales unit FOX Entertainment Global.

JOB DESCRIPTION

Under regular supervision, the Assistant is responsible for assisting the Senior Vice President and Vice President of Current - FOX Alternative Entertainment with administrative functions. Duties include answering phones and maintaining daily schedules; filing; processing expense reports; scheduling meetings and appointments; updating information on producers; tracking all submissions and pitches; entering due dates for cuts; and maintaining production paperwork. The ideal candidate will have one year of experience working for a high-level executive in the TV or entertainment industry. The individual will be organized, be able to identify priorities, have a flexible mindset, be an effective communicator, and handle confidential information with discretion in a fast-paced environment.

Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

A SNAPSHOT OF YOUR RESPONSIBILITIES:

• Answer phones, route calls, take messages, and maintain detailed phone logs. Schedules and coordinates meetings and appointments
• Prepare and process expense reports. Manages and schedules domestic and international travel
• Tracks all creative submissions and pitches. Manages internal documents for the team and department. Maintains production paperwork. Performs various other duties, as required and assigned
• Specific duties include greeting guests in a friendly and professional manner, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking travel arrangements/reservations, and coordinating all other special projects
• Create presentations and documents using PowerPoint, Keynote, and Google Sheets
• Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner
• Keep current on Company projects, events, and issues, and provide updates to the supervisor
• Serve as a backup to other administrative assistants when necessary
• Assist with departmental projects and events as needed

WHAT YOU WILL NEED:

• Bachelor’s degree in a related field
• Previous entertainment agency or production experience
• Team player who operates in a fast-paced setting
• Understanding of how to prioritize and respond accordingly to changing business needs
• Excellent verbal and written communication and follow-up skills
• Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint and Keynote
• Professional and friendly demeanor
• Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
• Ability to handle confidential information and interact with high-level executives a must
• Office coverage requires extended work hours – must be available to work overtime

NICE TO HAVE BUT NOT A DEALBREAKER

• 2+ years of experience as an Executive Assistant in Entertainment