Litigation Secretary - Labor & Employment

Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA

Schedule: Full-Time | Hybrid (3 Remote / 2 In-Office after training)

Compensation: $85,000 - $114,321 + Full Benefits

A premier international labor and employment law firm in San Diego's UTC area is seeking a highly skilled Litigation Secretary to support a dynamic team of attorneys. This is a key role responsible for ensuring the efficient management of litigation matters and delivering exceptional client service.

We are seeking candidates with strong state and federal civil litigation experience, a proactive mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Format and finalize legal documents including pleadings, briefs, correspondence, and discovery
• Prepare document "shells," finalize filings, and ensure compliance with California, state, and federal court rules
• Handle electronic filing (e-filing) in both state and federal courts (required)
• Maintain and manage attorney calendars (Outlook and Milana), including deadlines, hearings, and appointments
• Perform litigation docketing, ensuring critical dates and deadlines are accurately tracked
• Proofread and review all documents for accuracy, completeness, and formatting consistency
• Maintain and organize client and case files in document management systems (e.g., iManage, NetDocuments)
• Coordinate depositions, including scheduling court reporters, videographers, and conference rooms
• Communicate with court clerks to schedule hearings and obtain information
• Arrange attorney travel and logistics as needed
• Enter, review, and revise time entries (Aderant or similar systems), ensuring proper litigation coding
• Prepare expense reports and reimbursements (Concur or similar)
• Review vendor invoices and submit for payment processing
• Provide professional and responsive telephone and administrative support

Required Qualifications

• Minimum of 5 years of experience as a litigation legal secretary
• Proven experience supporting state and federal civil litigation matters
• Strong knowledge of California court rules and procedures
• Hands-on experience with docketing and deadline management
• Experience preparing and formatting:
  • Tables of Contents and Authorities
  • Pleadings and discovery documents
• Proficiency with legal and business tools, including:
  • MS Office (Word, Outlook, Excel, PowerPoint)
  • E-filing platforms (PACER, ECF)
  • LexisNexis
  • Document Management Systems (iManage, NetDocuments)
  • Milana (or Compulaw-based systems)
  • Concur (preferred)
• Strong proofreading, organizational, and multitasking skills

Preferred Qualifications

• Experience in labor & employment litigation
• Familiarity with discovery processes from start to finish
• Experience supporting multiple attorneys in a fast-paced environment
• College degree (preferred, not required)

What We're Looking For

Top Priorities:

1. State & Federal Civil Litigation Expertise

   • Ability to prepare, finalize, and file documents
   • Strong understanding of applicable court rules

2. Docketing Proficiency

   • Accurate tracking and management of deadlines

3. Teachability & Flexibility

   • Willingness to learn new systems and processes
   • Adaptability in a collaborative, evolving environment

Work Environment

• Hybrid schedule: 3 remote days, 2 in-office days weekly (after first month of full-time onsite training)
• Office located in the UTC/La Jolla area
• Consistent remote schedule required once established

Benefits

• Medical, dental, and vision insurance
• 401(k) with profit sharing
• Generous PTO and paid holidays

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.