Accounts Payable Specialist POST NUMBER: 484033
Title: Accounts Payable Specialist
Company: Construction/Engineering Industry
Compensation: $25-30/hr (DOE)
Key Responsibilities: - Process and manage high-volume invoices monthly
- Match vendor invoices to purchase orders, verify tax rates, quantities, and pricing, and resolve discrepancies as needed.
- Prepare and process credit memos when applicable.
- Review invoices with issues, distribute documentation to the appropriate stakeholders, and coordinate resolution efforts with purchasing and project teams.
- Receive invoices via email, route them for approval, enter them into the accounts payable system, and manage vendor payment holds.
- Track and reconcile recurring expenses, including utilities, fuel card activity, rent, and other operational payables.
- Ensure transactions are recorded accurately and within required monthly and quarterly deadlines.
- Maintain strong communication with vendors, project teams, and internal departments to support effective issue resolution.
- Assist with internal and external audits by providing accounts payable documentation and responding to requests.
- Reconcile vendor statements, investigate outstanding balances, obtain missing invoices, and facilitate approval processing.
Qualifications
- 5–7 years of accounts payable experience required.
- Prior experience in construction, engineering, architecture, real estate, or another project-based industry with high-volume purchase orders and contract activity is strongly preferred.
- Ability to work efficiently in a fast-paced, high-volume environment with demanding processing expectations.
- Strong attention to detail, organization, and accuracy.
- Extensive experience working within ERP systems and accounts payable platforms.
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