Grants Accountant II

POSITION TITLE: Grants Accountant II

DEPARTMENT: Financial & Accounting Services

REPORTS TO: Accounting Manager

FLSA STATUS: Non-Exempt

SALARY: $27.00- $29.00 per hour, Depending on Experience

WORK SCHEDULE: 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m.

To apply for this position you need to complete this Application

POSITION SUMMARY :

Perform complex and varied technical accounting work, including complex skilled analysis, verifying fiscal records and reports, administers complex grants billings awarded by Federal, State and Local grants. Assists in automation of fiscal grants management and reporting to maximize efficiency and maintain fiscal integrity.

AGENCY CULTURE:

The business and social environment in which our Agency operates is continuously changing. To thrive, we much incorporate ways of thinking and acting that strengthen who we are and who we can be. As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

• A commitment to the agency’s mission, vision, and values (“We Do the Right Thing”)


• A commitment to excellence in everything we do (“We Do Things Right”)


• A commitment to achieving desired outcomes and measured results (“Everything Counts”)


• A commitment to innovation and to what is possible (“We value Creativity and Generativity”)

ESSENTIAL FUNCTIONS:

• Process claims (invoices) for assigned contracts which includes the following steps for each contract:
  
  
  
  • Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.
  
  
  • Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.
  
  
  • Prepare invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, record the on-line draw down after review and draw by Controller.
  
  
  • Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.
  
  
  • Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.
  
  
  • Assist Program Director in processing expense reallocation to fully utilize the grant award.
  
  


• Report on grants and custodial programs
  
  
  
  • Maintain a log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.
  
  
  • Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by the Controller
  
  
  • Track and log all accounts receivables and funds received from contractor and follow up with emails and phone calls when funds are past due.
  
  
  • Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors and be prepared to explain budget to actual variances.
  
  
  • Keep the Controller, Accounting Manager and Program Director informed of any issues related to your contract in a timely manner.
  
  
  • Report immediately and directly to the Controller or Accounting Manager any billings or contractual issues or concerns.
  
  
  • The list of grants currently the Grants Accountant II will be responsible for includes but not limited to: Immigration and Refugee Services grants and other duties assigned by the Controller and Accounting Manager.
  
  


• Follow established program protocols


• Adhere to all agency policies and procedures


• Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.


• Participate in departmental meetings, on-line webinars and other training opportunities


• Review and record all accounts receivables on assigned grants for the Agency.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid California Driver’s License and current automobile insurance in compliance with Agency requirements. Must successfully complete a DOJ/FBI Live Scan clearance.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• Intermediate to advanced level of accounting skills and proficiency in the use of financial management software to include spreadsheets and databases.


• Bachelor’s required, preferred in accounting or finance


• 5+ years of grant administration


• Must have strong knowledge of grant and contract processes including accounting and financial reporting.


• Ability to interpret advanced grant funding requirements, submissions, and budget projections.


• Ability to interpret federal, state, and local government laws and regulations regarding grant administration


• Strong organizational skills, attention to details and high standards of quality


• Ability to work independently and in a team setting.


• Cooperative, friendly, and helpful attitude with co-workers, funders, and sub-contractor


• Possess passion and enthusiasm for the Mission and values of CCDSD.


• Ability to sit at a desk and operate a computer for extended periods of time.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

Catholic Charities Diocese of San Diego is a diverse, all-inclusive service organization and employer. We do not discriminate against any candidates on the basis of: race, color, creed, national origin, religion, sex, gender and/or gender reassignment status, age, sexual orientation, disability, pregnancy and/or maternity, marriage and/or civil union status, or any other legally protected characteristics.