Investment Administrative Specialist

Investment Administrative Specialist Location San Francisco, CA (Financial District/South Beach area) :

Investment Administration Specialist

The Semi-monthly (per pay period) compensation for this position in FY24 is:

$3,813.33 per pay period

Location : San Francisco, CA Department: Finance & Accounting Type : Regular, Full-Time, Exempt Min. Experience : Intermediate Level

Organizational Result :

All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic Life.

We Value :

Anti-racism, Boldness, Equity, Racial Justice, and being Rooted in Community

The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization we expect staff to incorporate learning into their core work in addition to the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing, and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation.

Position Summary

The Investment Administration Specialist plays a key role in supporting the Investments Team by collecting and maintaining the data required to report on and administer the 150+ investment accounts of the foundation. The position assists with liaising with our investment managers, fund administrators, consultant, software vendors, and custodian banks.

Boundaries

Responsible for reconciling reporting of the foundation's investments by our custodian banks; maintaining data and assisting in developing reporting in the investment management system (Solovis); and reviewing, maintaining and tracking data from investment statements, performance reports and cash flow activity. This is critical to the accuracy and integrity of investment-related data used in all reporting and decision-making, as well as in other processes, such as the allocation of monthly earnings and fees, and the annual audit.

Authority

The Investment Administration Specialist reports, and serves as backup, to the Manager of Investment Administration.

Role

• Maintains, confirms accuracy and resolves discrepancies of data in monthly/quarterly statements and other documents from the foundation's investment managers, custodian banks, consultant and other partners.

• Prepares investment-related reports and schedules for annual financial reporting, audit preparation, interim audit, and Form 990 tax filings.

• Organizes and maintains complete and up-to-date electronic library.

Tasks

• Ensures reporting and documentation from custodial banks, investment managers/advisors and consultant are retrieved from their respective sources and stored electronically (250+ documents on a monthly basis and another 150+ on a quarterly basis).

• Prepares, tracks, and reconciles information related to various investment activity, including valuation updates, fees, major cash flows, transactional and private assets activity, on a monthly basis. Maintains contact, portal and authorized signers' information.

• Compiles and distributes quarterly Investment Committee meeting docket materials.

• Assists with general administrative support for the Investments Team and other ad hoc projects when needed.

Competencies & Qualifications

• Minimum 2 years of experience in financial services or investment operations

• College degree with course work in Finance, Investments, Accounting or Business preferred.

• Must be highly organized, efficient, detail-focused, and comfortable with complexity.

• Strong work ethic and demonstrated ability to learn new systems.

• Highly responsive and conscientious team player with a positive attitude

• Excellent database/technical skills and comfortable using tools for online work

• Audit preparation experience highly preferred

• Basic understanding of investment types (particularly alternative investments)

• Basic understanding of accounting and FASB requirements

• Excellent communication and interpersonal skills

• Having an experience in the following areas is a PLUS:

• Alternative investments

• Experience with investment database software

• Procedure writing and flow charting.

• Intermediate to advanced computer/software skills, including Microsoft 365 (Outlook, Excel, & Teams) and Zoom.

• Ability to learn, navigate and manage online platforms, including Solovis, Fluxx, QlikSense/QlikView, Smartsheet, and Salesforce

We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align exactly with every qualification in the , we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Compensation : The San Francisco Foundation offers a very competitive total compensation package including base compensation in alignment with our organizational budget size and rich medical and fringe benefits offerings. This position pays $3,813.33 per pay period. You may read more about our compensation philosophy and benefits on the career page.

Remote Work Policy : The Foundation has adopted a long-term hybrid in-person and remote work policy. Dedicated to its employee health and safety, The Foundation will continue to make decisions in accordance with San Francisco County and California mandates. Employees must reside or plan to relocate within the San Francisco Bay Area.

Requesting Accommodations : The Foundation is committed to the full inclusion of all qualified individuals. As part of this commitment, The Foundation will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. PM21

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