Accounts Payable Specialist

Job Location: 800 West Chestnut Ave., Monrovia
Reports To: Director of Finance
Department: Accounting
Status: Full-Time, Non-Exempt
Salary: $ 21 - $25

Company Description:

In 1990, a small group of dedicated volunteers with a desire to eliminate substandard housing in our community founded San Gabriel Valley Habitat for Humanity. Thanks to our supporters, more than 200 local and international families have been able to build or repair their own homes here in Los Angeles’ San Gabriel Valley and beyond. Through the years, we have maintained our unrelenting determination to help families in need by offering a hand up, not a handout. Through donations, shopping at our ReStores, volunteering or adding a voice to support affordable housing, everyone can help families achieve the strength, stability, and self-reliance they need to build better lives for themselves.

Job Summary:

The Accounts Payable Clerk is responsible for supporting day-to-day accounts payable activities by performing routine, transactional tasks with accuracy and timeliness. This role ensures vendor invoices and related documentation are properly entered, matched, and routed for approval in accordance with established procedures and organizational policies. The position works cross-functionally with Finance, Construction, Real Estate Development (RED), Programs, and ReStore teams to support efficient invoice processing and maintain positive vendor relationships. This role is well suited for an organized, detail-oriented professional who can manage repetitive tasks and follow established processes in a fast-paced, mission-driven nonprofit environment.

Key Responsibilities:

Accounts Payable Processing

• Process vendor invoices, expense reimbursements, and credit card transactions accurately and on schedule
• Verify invoices for accuracy, proper coding, and required approvals before payment
• Maintain organized electronic and physical AP files in accordance with audit requirements

Vendor & Compliance Support

• Set up and maintain vendor records, including W-9s, contracts, and insurance documentation
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Support year-end 1099 preparation and reporting

Financial Controls & Reporting

• Ensure compliance with internal controls, approval thresholds, and grant/funding requirements
• Assist with monthly AP reconciliations and reporting
• Support audits by providing requested documentation and explanations

Cross-Functional Collaboration

• Coordinate with Construction, RED, Programs and ReStore teams regarding vendor billing and job cost allocation
• Identify opportunities to improve AP processes and documentation standards

Requirements

Qualifications:

• 2+ years of accounts payable or general accounting experience
• Strong attention to detail and organizational skills
• Proficiency with accounting software and Microsoft Excel
• Knowledge of California compliance and audit requirements
• Ability to manage multiple deadlines and maintain confidentiality
• Experience in a nonprofit or grant-funded environment is preferred
• Familiarity with construction-related invoicing and job cost tracking is preferred

Equal Opportunity Statement

SGV Habitat for Humanity is an Equal Opportunity Employer and will consider all qualified individuals, including minorities, women, individuals with disabilities, and veterans, regardless of race, religion, age, color, national origin, sex, sexual orientation, genetics, gender identity, or any other legally protected characteristic. SGV Habitat for Humanity will not inquire about a job applicant's criminal conviction history prior to making a conditional offer of employment.

Salary Description

$21 - $25