AP Specialist

Description

Position at Jackson Family Enterprises

Jackson Family Wines is much more than a family-owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent – individuals who possess a strong work ethic, commitment to quality and share our beliefs in healthy lands and a healthy community. In 2024, we were selected as one of the North Bay Business Journal's Best Places to Work for the tenth year running.

POSITION SUMMARY :

The Accounts Payable Specialist supports a variety of A/P processes including processing of vendor invoices, process Travel & Entertainment employee reimbursement, support Purchase Card (P-Card) processes and maintaining accounts payable records to support business operations.

The working environment is fast paced with a variety of invoice documents and supplier types. Our A/P Department is fully automated, invoices are imaged through automation software, routed electronically to the buyer for approval and are vouchered by A/P.

ESSENTIAL FUNCTIONS/DUTIES:

• Responsible for full-cycle AP, including processing of vendor invoices, wire payments, vendor payments and month end close accounting activities
• Assist with AP month end closing and accruals, including AP account reconciliations, meet individual deadlines and ensure deliverables are met accurately and timely.
• Audit Concur expense reports.
• Assist with Vendor inquiries via email and by phone.
• Accurately process invoices in AP Automation system (Review and Verify)
• Responsible for resolving invoice rejections
• Process mail and review vendor statements
• Pay invoices on Company card
• Assist with 1099 preparation and review.
• Assist with weekly check run
• Process utility bills

JOB REQUIREMENTS :

Essential Skills, Experience, and Education

• AA Degree preferred.
• A minimum of 2 year of experience in financial data processing in a high-volume Accounts Payable setting.
• JD Edwards ERP system and Concur Travel & Expense highly desirable.
• Intermediate Excel skills required.
• Experience with setting priorities and meeting deadlines in a fast-paced environment is essential. Key team member requires daily accuracy and reliability, customer and department support with effective and efficient communication skills. Must be well-organized and detail oriented.
• Ability to work well independently as directed as well as within group.
• This is an onsite job at our Santa Rosa, CA offices, expected to be onsite full time.

WAGE TRANSPARENCY :

The base pay for this role ranges from $21.08-$27.00 per hour. Compensation will be determined by candidate experience, skills, and location.

BENEFITS:

• Health Benefits – Medical, Dental, Vision, Disability & Life insurance
• 401k with employer match
• Generous time off including vacation, holidays, and paid health time
• Paid volunteer time
• Learning & Development opportunities
• Modern Health virtual mental health & coaching visits
• Wine discounts!

Jackson Family Wines is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are based on merit and business needs.