Accounts Payable Specialist

Holt of California is proud to be part of the elite group of Caterpillar dealers worldwide. We sell and service a wide-variety of equipment Including Large and Small Construction Tractors, Forklifts, and Prime/Stand-by-Power Generation.

THIS POSITION IS LOCATED IN PLEASANT GROVE CA. 

POSITION SUMMARY

We are seeking a detail-oriented, analytical, and organized professional to join our Accounts Payable team. The ideal candidate will be responsible for processing a high volume of invoices while supporting the financial operations of four entities within our dealership group.

QUALIFICATIONS REQUIREMENTS

This role requires a strong ability to follow established processes and procedures, maintain accuracy in a high-volume environment, and collaborate effectively within a team-oriented department. Our Accounts Payable team works closely together to ensure efficiency, accountability, and strong vendor relationships. The successful candidate will demonstrate a positive attitude, strong communication skills, and a willingness to actively participate in team initiatives and company functions.

DUTIES AND RESPONSIBILITIES

• Maintain accuracy and efficiency while processing invoices across multiple entities in a high-volume environment.


• Process a high volume of invoices using AvidXchange and other accounting systems


• Review payable invoices for accuracy and match invoices to the purchase order submitted for purchase authorization.


• Code payable invoices with the appropriate general ledger accounts to ensure accurate entry into the accounting system.


• Prioritize invoice processing according to payment terms to ensure timely and accurate payments.


• Reconcile vendor statements and investigate and resolve any discrepancies or statement issues


• Process check requests in accordance with company procedures.


• Assist with vendor payment processing, including checks, ACH, and other electronic payments, and serve as backup support for payment procedures as needed


• Assist the accounting department with various tasks and projects as needed.


• Contribute to a positive and collaborative department culture by engaging with team members and supporting departmental initiatives and team activities.


• Other duties as assigned.

SKILLS

• Strong attention to detail with the ability to maintain accuracy in a high-volume invoice processing environment.


• Ability to analyze invoices, purchase orders, and vendor statements to identify discrepancies and resolve issues.


• Strong organizational and time management skills with the ability to prioritize workload and meet payment deadlines


• Effective written and verbal communication skills to interact professionally with vendors, coworkers, and management.


• Ability to follow established processes and procedures while maintaining efficiency and accuracy


• Proficiency in using accounting systems and automated invoice processing platforms (experience with AvidXchange preferred).


• Experience supporting vendor payment processing, including checks, ACH, or other preferred electronic payment methods.


• Ability to work both independently and collaboratively within a team-oriented environment


• Strong problem-solving skills with the ability to investigate and resolve invoice or vendor discrepancies.

EDUCATION AND/OR EXPERIENCE

High school or general education degree (GED); or five years accounts payable or general accounting experience or equivalent combination of education and experience.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.

COMPENSATION

Pay Range: $26 - $28 Hourly

Pay Range Dependent on Knowledge, Skills, and Ability.

Competitive hourly rate of pay with excellent company paid benefits including medical, dental, vision, life insurance, long-term disability, 401(k), profit sharing, nine paid holidays, paid vacation, and paid sick time. Career advancement opportunities and ongoing professional development.

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Holt is an Equal Opportunity Employer M/F/V/DV. Holt provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status.

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