Administrative Officer-Resource Management

Job Description and Duties

Under the general direction of the Assistant District Budget Manager, a Supervisor I, the Analyst II provides complex analytical staff work for the Office of Budgets and District Divisions. Responsible for the District's Program involving movements, tracking of positions, monitoring funds, including unit changes, leaves of absence, limited term positions, promotions, separations, reorganizations and various reconciliations. Must have knowledge in the use of computer applications such as Adobe Live Cycle, Adobe Acrobat, APEX, Word, Excel, Access, Visio, PowerPoint, and Filemaker Pro.

Functions independently as the Resource Management analyst utilizing various resources available to the District, including the Person on Board Equivalent (POBE) database, Position Tracking Automated System (PTAS) Database, and Cost Center Unit numbers in AMS Advantage. The duties include reconciling the POBE database and PTAS with the Divisions and Budgets Analyst. Identify and resolve any position related discrepancies with Headquarters (HQ). Responsible for maintaining the District's Position Action Request Form (PARF) controlled numbering system and distributes PARF numbers as needed. Monitor, analyze and produce reports reflecting district vacancies, employees in the various divisions, limited term positions, summaries by Programs, allocations by Programs, Cost Center reports, and reconciling any discrepancies.

PARF# 08-26-0383 / JC-521465

Eligibility for hire may be determined by your score on the ANALYST II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

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Working Conditions

Position located at 464 W 4th St San Bernardino, CA 92401, San Bernardino County.

Multiple positions may be filled from this recruitment.

While at their base of operations, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperatures may fluctuate. Overtime may be required, and vacations may be restricted, during peak time and fiscal year-end closing. Some in-state travel may be required to attend conferences and meetings.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font:

1. Describe your experience developing and/or maintaining strong, collaborative partnerships. Please provide an example of how a partnership you developed or contributed to, resulted in the successful completion of a project.
2. Describe your experience prioritizing multiple assignments and provide an example of how you were able to complete assignments with conflicting deadlines.
3. Describe in detail your work experience and how it relates to the Duty Statement.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Principles of basic accounting, including but not limited to experience analyzing and tracking allocations.

• Ability to manage multiple projects and prioritize tasks in a fast-paced environment.

• Ability to exercise discretion, sound judgment, and tact in handling confidential matters.

• Computer proficiency and knowledge of various computer software applications such as Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook, and the Internet.

• Ability to reason logically, creatively, and utilize a variety of analytical techniques to resolve complex problems.

• Ability to learn records retention requirements and compliance with the Records Management Act.

• Perform both independently and in a cooperative team environment

• Ability to be flexible and adaptable.

• Review and edit reports, establish and maintain priorities, and develop and effectively utilize all available resources.

• Ability to develop and evaluate alternatives; analyze data, and present ideas.

• Knowledge and understanding of the State's policies, and procedures.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-521465), PARF# 08-26-0383 and title of the position (Analyst II) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.