Staff Accountant

Summary: The Staff Accountant will prepare and maintain financial records to track the organizations assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

Duties/Responsibilities: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

General Accounting

• Maintains knowledge of acceptable accounting practices and procedures.
• Participate in mid-year and year end audit.
• Reconciles designated GL accounts by due date set on financial calendar.
• Uploads reports from AP software to GL accounting software.
• Sets up new accounts in GL when necessary.
• Record necessary Journal Entries including accruals for expenses.
• Input of reclassifications of GL codes in AMS.
• Files tax forms with federal, state, and local government agencies.
• Run accounting reports in AMS software for managers when requested.

Accounts Payable

• Utilize and manage 3rd party payor system, Concur, to pay vendors.
• Coordinates with Concur to maintain accuracy of paid and accrual reports.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Setup and maintain A/P Vendors in Concur and\or AMS.
• Request and maintain archive of the necessary documentation from vendors. (W-9’s, Tax Exemption Certificates, Certificates of Liability Insurance, etc.).
• Process check requests for invoices when the 3rd party payor software cannot be utilized; route to department heads for approval, verify account coding, and enter in AMS.
• Process and Scan checks.
• Set-up ACH & wires for payments in bank. Enters payments into AMS and files using DocStar
• Research A/P items.
• Process A/P check runs and match with appropriate invoice, obtain necessary signatures on each check, and prepare for mailing.
• Reconcile vendor statements.
• Process employee expense reports in Concur.
• Pay utility bills and all other vendors that accept credit cards with P-Card.

Accounts Receivable

• Reconcile Cash Log.
• Record deposits in AMS.
• Pull payments for AR customers – Set up payments in bank and send email to customer.
• Follow up with past due AR accounts.
• Process invoices for Misc. AR (ex. grape sales, bulk wine sales).
• Prepare retail room cash deposit and take cash to bank semi-monthly.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Knowledge of general financial accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Highly proficient with Microsoft Office Suite products specifically Excel, and accounting software.

Education and Experience:

• Bachelor’s degree in accounting, or related field.
• 2+ years of related experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Work Environment:

Work is performed in an office environment in a cubicle type setting, so noise levels will vary throughout the day, and on occasion become moderate.

• Health Care Plan (Medical, Dental & Vision)
• 401k
• Paid Time Off
• Family Leave
• Training & Development
• Wellness Resources (Lifestyle reimbursements)
• Wine allocation and discounts
• LVMH exclusive benefits

NOTICE: Joseph Phelps Vineyards collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).

Joseph Phelps Vineyards is proud to be an equal opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment.