Accounts Receivable Specialist

Job Description

Job Description

We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is focused on cash application and requires strong, hands-on experience researching transactions, and ensuring accuracy across all incoming payments. You will be responsible for a wide range of critical banking functions, including initiating outgoing wires, managing Positive Pay fraud approvals, and executing remote deposits.

ESSENTIAL FUNCTION

· Accurately record and apply daily cash receipts (Checks, Lockbox, Wires, and ACH) to the specific, correct client invoices and the general ledger.

· Perform daily banking functions, including reviewing and approving Positive Pay exceptions to proactively protect the firm from fraudulent activity.

· Manage and initiate outgoing wire transfers, strictly ensuring all internal authorizations are secured prior to execution

· Manage all aspects of client trust accounts in strict accordance with California State Bar guidelines, including the oversight of deposits, disbursements, and refunds.

· Execute and manage remote bank deposits, ensuring every record balances perfectly with our ProLaw accounting system.

· Serve as the point of contact for inquiries regarding outstanding invoice balances and the specific application of cash received.

· Manage authorized A/R write-offs and research any ledger inconsistencies.

· Prepare and submit accurate, timely financial reports to clients, attorneys, and management.

· Scan all incoming checks and maintain meticulous digital backups for all payment records to ensure a complete audit trail.

QUALIFICATIONS

· 3+ years of AR or accounting experience (law firm or professional services preferred).

· An associate or bachelor's degree is preferred.

· Experience with ProLaw preferred.

· Strong expertise with online banking platforms (navigation, research, reporting)

· Working knowledge of Microsoft Office – Word, Outlook, and Excel - and general office equipment.

· Strong organizational skills and attention to detail with emphasis on accuracy and quality under minimal supervision.

· Provide excellent customer service and a professional attitude.

· Ability to communicate effectively with individuals at all levels of the firm.

· Ability to maintain confidentiality.

· Must be able to pass a background check.