Associate Administrative Analyst

Associate Administrative Analyst Location San Diego, CA (Core-Columbia area) :

Description

Role

The Associate Administrative Analyst will work as part of SANDAG's Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency's Whistleblower Program.

Office of the Independent Performance Auditor

The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors' (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee, which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill (AB 805) required the creation of the Audit Committee and an independent performance auditor position.

The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.

Job Responsibilities

• Provide administrative, analytical, and professional support to the OIPA.
• Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
• Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
• Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency's first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
• Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
• Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
• Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
• Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.

Typical Qualifications

• Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
• Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
• Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
• Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
• Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
• Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
• Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
• Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
• Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
• Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.