Dental receptionist / admin

Pleasanton Smiles is a trusted dental practice dedicated to providing exceptional patient care and creating a welcoming, friendly environment. Located at 514 Main St. in Pleasanton, CA, our team strives to make every patient experience seamless and comfortable from the moment they walk through our doors.

We are seeking a compassionate and organized Dental Receptionist to be the first point of contact for our patients. This role involves managing front desk operations with professionalism, handling scheduling and patient communication, and supporting administrative functions. Whether you seek part-time, full-time, temporary, or contract work, Pleasanton Smiles offers flexible opportunities to join our team.

Dental receptionist / admin

Patient Interaction & Scheduling

Warmly greet patients, ensuring a positive and professional front desk experience

Answer incoming phone calls, respond to emails, and manage online patient inquiries promptly

Schedule, confirm, and reschedule patient appointments with accuracy

Send appointment reminders via phone, text, or email to reduce no-shows

Administrative Support

Accurately maintain and update patient records and intake forms within our patient management software

Perform timely and precise data entry to ensure up-to-date information

File, scan, and organize patient documents to keep records accessible and compliant

Front Office Management

Maintain a tidy, inviting, and professional reception area

Monitor office supplies usage and place orders as necessary

Perform general office tasks and coordinate with vendors as required

part-time $22 - $30 per hour

- Competitive salary based on qualifications and experience.

Monday 9 AM–6 PM

Tuesday 9 AM–6 PM

Wednesday 9 AM–6 PM

Thursday 9 AM–6 PM

Friday 9 AM–6 PM

Saturday Closed

Sunday 9 AM–2 PM

Strong customer service skills with a friendly, approachable demeanor

Experience in patient intake and handling sensitive information with confidentiality

Proficient in data entry and basic computer skills

Prior dental office or medical office experience preferred but not required

Excellent oral and written English communication skills

Entry-level candidates are welcome

• Dentrix
• Eaglesoft
• Open Dental

Previous dental receptionist or medical front desk experience

Familiarity with dental software and patient management systems

Multitasking ability in a fast-paced office environment

[1] Please apply through the Jobley application form

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[2] A recruiter will contact you to schedule an interview

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[3] Interview

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[4] Job offer

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[5] While proceeding with the hiring process, please apply for the Jobley Bonus through your Jobley account.

*The average time from application to job offer is about one week to one month.

*If you are currently employed and have difficulty changing jobs right now, schedules can be discussed.

$37

If you land this job through Jobley, you will be eligible for a jobley bonus.