Office Manager

At Bella Vita Dentistry we honor our patients’ trust and strive to enrich the lives of others through improving oral health and performing impeccable cosmetic and restorative dental work. We are here to serve the patient and community to maintain the highest reputation in our field. We are a cosmetic dentist in Hillcrest that offers services like Invisalign®, Veneers, Dental Implants, Zoom Teeth Whitening and more. We also perform emergency dentist in Hillcrest services that include root canals, crowns, sedation dentistry, and bridges. As a local dentist in Hillcrest, we create lifelong relationships with our patients and their families and work to ensure that they receive treatments in a comfortable and relaxed environment.

To learn more about our office, check out our website here:

Job Description

Our office managers serve as leaders and are the heart and soul of the practice. Our managers focus on partnering with our doctors to optimize practice performance and provide the best patient experience. By joining our team, you will have: 

• Work-Life Balance: (Monday - Friday 7:45am - 5pm with an hour lunch)

• Time Off: Up to 3 Weeks Collective Paid Time Off + 8 Paid Holidays (PTO rolls over!) 

• Parental Leave: Up to 3 weeks paid 

• 401(k) Match 

• Health Benefits: Medical, dental, vision, HSA & FSA + earn up to $2,000/year when selecting our quality care plans 

• Employee Assistance Programs: Free 24/7 support for personal, financial & legal issues 

• CE & Growth: SPEAR access + continuing education 

• Wellness Perks: $28/month gyms, 12K+ on-demand workouts when selecting our quality care plans 

• Pet Insurance: Flexible plans + 24/7 telehealth for your pet 

 

Key Responsibilities 

• Post insurance and patient payments, verify insurance, and appeal denied insurance claims 

• Check in patients and preparing and presenting simple treatment plans 

• Complete end of day 

• Run daily, weekly, and monthly reports from practice management system 

• Conduct daily huddle meetings 

• Establish schedules and work assignments for team members according to workload, space, and equipment 

• Identify problems, provide training to team members, and deliver feedback 

• Maintain Practice Management System to store accurate data and produce reports.

• Authorize expenditures to budget.

Qualifications

• Ability to delegate tasks effectively 

• Proactively manage performance expectations 

• Prioritization of competing commitments and initiatives 

• Ability to manage up, across and down effectively 

• Strong verbal and written communication 

• Customer service experience 

• Leadership and management experience

• Dental office experienced (preferred) 

Additional Information

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

Working Environment & Physical Requirements

Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.