Document Control Specialist (Anaheim)

Document Control Specialist

Job at a Glance

• Title: Document Control Specialist
• Location:
• Contract: W2 only, 12 month contract with potential for extension or conversion to full time with either the client or CEI
• Pay: $30-40/hour + optional medical, dental, vision, 401(k) match

Overview

We are seeking a Document Control Specialist to manage and archive documentation related to both short- and long-term projects from internal and external sources. This role focuses on facilities, mechanical content, and entertainment venues, ensuring documentation is properly formatted, archived, and stored in online repositories in compliance with company standards.

Key Responsibilities

• Archive and manage Architectural and Facilities Engineering drawings and supporting documentation.
• Ensure all turnover deliverables meet the appropriate matrix processes for Facilities Asset Management and Project Deliverables requirements.
• Ensure documentation includes correct content, project numbers, document numbers, and native file formats that adhere to company standards.
• Communicate with project architects and engineers to confirm turnover package details, including native files, AutoCAD references, models, and parts.
• Standardize non-conforming electronic files to meet company standards before archiving into online repositories.
• Maintain accurate timekeeping and project charge actions.
• Transfer and manage information in online databases, ensuring proper documentation tracking.
• Perform quality control audits on all records using online tools and manual verification processes.
• Research documentation requests and retrieve information using online tools.
• Stay updated with software revisions, new programs, and approved turnover formats.
• Upload and audit manufacturer specification sheets within the online repository environment.

Required Skills

• Proficiency in the latest version of AutoCAD with applied work experience.
• Strong skills in Microsoft Office Suite (Word, Excel).
• Experience using Adobe Acrobat Professional or Bluebeam to create and edit PDF files.
• Experience working with Electronic Document Management Systems (EDMS) such as Enovia Smarteam.
• Prior experience archiving and retrieving data from databases.
• Ability to manage multiple projects independently with strong attention to detail and follow-up skills.
• Excellent verbal and written communication skills with the ability to collaborate across all levels of personnel.
• Strong organizational skills and ability to prioritize tasks effectively.

Preferred Skills

• Experience with Adobe Professional, Bluebeam.
• Familiarity with online and offsite file storage systems (e.g., BOX, ACCESS).
• Mechanical manufacturing or product procurement background.

Why Should I Apply?

This role offers the opportunity to support complex facilities and engineering projects within a structured document control environment. You’ll play a key role in maintaining high-quality project deliverables that meet rigorous standards.

About CEI

As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.