Field Administrative Assistant

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Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

YOUR NEXT OPPORTUNITY:

Field Administrative Assistant is responsible for providing administrative and clerical assistance to General Superintendent, Superintendents and 500 + field employees. Verifying and organizing new / rehire field. Process multiple job weekly time cards. Work as the go between corporate payroll and the field.

WHAT YOU'LL DO:

• Doing field payroll weekly - verifying all employees are paid correctly and on time.

• Field new hire on boarding/handing out PPE.

• Working with field payroll in San Jose with questions etc.

• Prioritize and process all timecards from each job locations and through full payroll cycle.

• Mailing direct deposit slips weekly

• Sort Checks per job for truck delivery weekly

• Submit field employee maintenance phone changes, address changes and W-4 changes.

• Submitting missed time, layoffs, retro pay as needed.

• Reviewing time card discrepancies

• Managing accounts for pre-employment testing (Live Scans, Vaccinations & Drug Testing)

• Sending out weekly random drug testing to field.

• File Organization.

• Ordering all PPE or New Hires and Field employees

• Working with Certified payroll w/any questions they might have.

• Maintaining all manpower requests from Superintendents.

• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position role within the business unit.

• Duties very daily depending on emails received.

WHAT YOU BRING TO US:

• Associate degree in Business Administration or related discipline

• Minimum 2 years' experience in office administrative work

• Can be a combination of education, training, and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred

• Prioritize and manage multiple tasks, changing priorities as necessary

• Work under pressure and adapt to changing requirements with a positive attitude

• Oral and written communication skills as required for the position

• Self-motivated, proactive and an effective team player

• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

• 0 %

WORKING CONDITIONS:

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.

• Noise level is typically low to medium.

• Occasional lifting of up to 30 lbs.

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter - Our Benefits

• ESOP - Employee Stock Ownership

• 401k

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Pay Range

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this . Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.