Administrative Assistant

Job Description and Duties

Applicants who previously applied to JC 483964 will not need to reapply as your application will be considered for this vacancy.

Under the direction of the Lieutenant, the Associate Governmental Program Analyst (AGPA) is responsible for providing administrative and analytical duties that require initiative, good judgment, tact and diplomacy, and a thorough knowledge of appropriate administrative practices; providing research assistance to the Administrative Lieutenant in overseeing, coordinating, and synchronizing the management of operations of the Executive Office and commands under the Departmental Affairs Division; and conducting research, preparing reports, analyzing data, reviewing staff work, recommending corrections, tracking projects, and drafting and formating memos, letters, and other correspondence for the Departmental Affairs Division. This position requires a thorough working knowledge of California Highway Patrol policies and procedures and the requirements of related laws, rules, and control agencies.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SQQ must be typed, no more than 2 page(s) in length, and 12-point Arial font.

1. Referencing the attached duty statement, how does your experience, education, and/or training make you a strong candidate for this position?

2. Please describe your experience with confidentiality.

3. Describe your experience with prioritizing competing tasks and managing time sensitive assignments.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to communicate effectively both verbally and in writing

• Strong analytical skills

• Excellent interpersonal, organizational, and research skills with attention to detail

• Highly self-motivated individual who enjoys and has experience working in a fast paced, professional team environment

• Ability to deal with multiple tasks and changing priorities

• Knowledge and understanding of project work and project tracking

• Ability to gain and maintain the confidence and trust of all levels of staff and management

• Broad knowledge of government responsibilities regarding accountability and transparency

• Professionalism, desire to learn, adaptability, credibility, and integrity

• Personal computer skills (competence with Microsoft Word and Excel desirable)

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-491841) and/or position number 388-030-5393-940 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the

selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with

  your application to be considered for this position. Applications received without the

  SOQ will not be considered. Resumes in lieu of the SOQ will not be considered.

  Refer to the Special Requirement Section of this job posting for the SOQ questions.