Copy of Accounts Payable/Accounts Receivable Specialist

Full-time

Description

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Job Title: Accounts Payable/Accounts Receivable Specialist

Department: Finance

Reports to: AP/AR Supervisor

Education: Associates Degree in Accounting or equivalent work experience

Salary Range: $56,000 – $75,000/year (non-exempt)

Scope We are looking for an outgoing, hardworking self-starter to join the K2 Finance team. This position is responsible for managing the company's accounts payable (paying bills) and accounts receivable (collecting payments for all customers), handling invoice processing, payment entry, cash application, vendor/customer communication, and account reconciliation to ensure accurate financial records and smooth cash flow, requiring strong attention to detail and organizational skills and performing other miscellaneous finance activities as assigned. This is a full-time permanent on-site position in Pittsburg, CA.

Requirements

on-site position in Pittsburg, CA.

Minimum Requirements

• Associates Degree in a related field or 2-3+ years of relevant accounting/AP/AR experience
• Diligent, self-motivated, detail oriented and responsible individual.
• Excellent communication and organizational skills (written and verbal).
• Strong data entry and financial transaction skills.
• Can work well under minimum supervision.

Preferred Requirements

• Experience with accounting software (i.e SAP, S/4Hana, etc)
• Proficiency in Microsoft Excel (formulas, pivot tables) is essential.
• Excellent organizational and time management to handle multiple tasks

Duties and Responsibilities:

• Reviewing, verifying, and processing vendor invoices.
• Performing three-way matching of invoices with purchase orders and receiving documents.
• Address and communicate vendor/customer inquiries in a timely, positive, and collaborative manner with internal departments and outside vendors/customers regarding invoice inquiries/discrepancies and payment/claim status.
• Review and process all Travel and Expense reimbursements for employees.
• Reconcile monthly vendor/customer statements, investigating and correcting any discrepancies.
• Proper GL coding of invoices/expense reports by analyzing invoice/expense reports; recording entries as necessary.
• Set up new vendors/customers and maintain all vendor/customer master files to ensure information is complete and accurate, including obtaining W-9 documents and ensuring W-9/1099 compliance for tax reporting.
• Generating and distributing customer invoices accurately and promptly.
• Tracking and recording incoming customer payments and applying them to correct accounts.
• Monitoring accounts for delinquent payments and leading collection efforts via phone, email, or mail.
• Performing account reconciliations and resolving billing disputes or discrepancies with vendors/customers.
• Managing collections, monitoring AR aging, and applying payments.
• Must be flexible and adapt easily to constantly changing priorities.
• Must be able to maintain the highest degree of confidentiality at all times. Must be able to handle documents and sensitive information in a confidential manner.
• Assisting with month-end close and reporting.
• Other duties as assigned.
• Record Keeping: Maintaining accurate and organized financial records and documentation for all transactions.
• Audits & Compliance: Providing supporting documentation for internal and external audits and ensuring compliance with GAAP (Generally Accepted Accounting Principles) and internal controls.
• Reporting: Generating reports, such as AR aging and AP aging reports, to provide insights into cash flow and financial status.
• Communication: Acting as a primary point of contact for all vendor and customer inquiries regarding payments and billing.

Salary Description

$56,000 – $75,000/year (non-exempt)