Assistant Property Manager

Job Description

Job Description

We are looking for an Assistant Property Manager to support daily property operations and help deliver a positive experience for residents, tenants, and prospective occupants in Berkeley, California. This contract-to-permanent opportunity is ideal for someone who brings a strong background in property administration, leasing support, and organized portfolio coordination across residential, commercial, or affordable housing environments. The position will partner closely with site and operations leadership to maintain occupancy, uphold compliance standards, and keep property records and systems current.

Responsibilities:
• Coordinate day-to-day administrative and operational activities for assigned properties, ensuring records, tenant communications, and site documentation remain accurate and up to date.
• Assist with leasing efforts by responding to inquiries, scheduling tours, preparing application materials, and supporting the move-in and renewal process.
• Maintain resident and tenant files within Yardi and related systems, including updates to lease data, notices, service requests, and reporting details.
• Support rent collection, ledger review, and follow-up communication regarding balances, payment arrangements, and account questions.
• Work with vendors, maintenance teams, and internal staff to track work orders, monitor service completion, and help resolve property issues in a timely manner.
• Help monitor compliance requirements for HUD and affordable housing programs by organizing documentation and supporting file accuracy and audit readiness.
• Prepare routine operational reports, occupancy updates, and administrative summaries for property management leadership.
• Provide attentive customer service to residents, applicants, and business tenants while addressing concerns and escalating issues when needed.• Experience supporting property management operations in residential, commercial, or mixed-use environments.
• Working knowledge of leasing processes, tenant relations, and occupancy support activities.
• Hands-on experience using Yardi Software for property administration, record maintenance, or reporting.
• Familiarity with HUD guidelines and affordable housing compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
• Clear written and verbal communication skills with a detail-oriented customer service approach.
• Ability to work effectively in a fast-paced setting while coordinating with tenants, vendors, and internal teams.