Senior Project Coordinator

Job Description and Duties

Why join CalHR?
The California Department of Human Resources (CalHR) is the pillar of human resources management for all state employees. Our success is made possible by the hard work of more than 400 CalHR team members who serve as trusted advisors to our strategic partners and the public. If you are interested in providing exceptional human resource services and guidance, CalHR is the place for you. By joining our team, you’ll have the opportunity to make a meaningful impact while working alongside passionate professionals.

This is an exciting opportunity to join our diverse team in the following role. If you are interested in joining our team, apply today!

About this Role

Lead, Coordinate, and Deliver Impact: Under the general direction of the Manager I, the Analyst II will perform varied and complex project coordination, analytical, and event management duties in the Business Process Improvement Office (BPIO). The incumbent will serve as the Senior Project Coordinator and work closely with BPIO Project Managers and Executive Office management on projects to better serve the needs of the public and state agencies. Under the direction of management, the incumbent will work with the project managers, review and improve processes, analyze data, update policies and procedures, make recommendations related to projects and be the liaison for key events and meetings. Serve as a backup for the Project Manager when needed.

How to Apply
Information about applying for a state job can be found here: Three Steps to a State Job . If you’re interested in exploring additional job opportunities at CalHR, please reach out to our recruitment team at [email protected] . We’d love to hear from you!

You will find additional information about the job in the .

Working Conditions

• Career Development: CalHR provides continuous learning and training opportunities to support personal and professional growth, including two Professional Development Days per fiscal year.
• Location: CalHR is centrally located near the Ice Blocks in downtown Sacramento, with many dining and shopping options nearby.
• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.
• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.
• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.

This position provides hybrid telework opportunities, with employees required to work in-person at least two days per week. This is subject to change based on operational needs .

Special Requirements

All interested applicants are required to submit a Statement of Qualifications (SOQ). Please provide direct responses to each of the numbered items listed below. Applicants must number and include the full text of the SOQ items in their response. Please include specific examples of your education, training, and/or experience. SOQs should be limited to a maximum of two (2) pages, single-spaced, twelve-point Arial font.

1. Describe a time when you were responsible for managing multiple high-priority assignments simultaneously. How did you ensure all deliverables were completed accurately and on schedule?
2. Explain the methods, tools, and strategies you use to monitor project progress or coordinate events to ensure all deliverables are completed within established timelines. Provide a specific example that demonstrates how you applied these practices in a real situation.
   
3. Provide an example of a process improvement initiative you led. Describe the problem, the solution you developed (including any analytical tools such as spreadsheets), and how you secured management buy-in to implement the change.
   

Note: Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters and resumes do not take the place of the SOQ.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of project management and process improvement methodologies
• Knowledge of the State’s recruitment process a plus
• Proficiency in Microsoft Office, including having advanced MS Excel skills and experience with MS Visio and MS Power BI
• Experience in project coordination working with project managers
• Experience in meeting coordination and event planning and working with multiple stakeholders and managing all event logistics
• Experience in developing online surveys with SurveyMonkey or similar programs
• Experience researching and analyzing complex data including creating dashboards
• Experience in developing tracking mechanisms
• Experience using MS Teams, MS Planner or similar programs for Project Management and collaboration
• Experience facilitating and leading meetings with staff and management
• Experience using and developing digital workflows/ process maps and document transmittal systems, such as Adobe Sign, DocuSign, Microsoft, Xerox, or other similar systems
• Effective communication, business acumen, and problem-solving skills
• Ability to give and follow directions, be accurate and thorough in completing specific tasks, and independently interpret and use reference materials
• Ability to adapt to changes in priorities, assignments, or other interruptions, and work under pressure to meet deadlines
• Ability to develop and maintain effective and cooperative working relationships, work independently and as part of a team
• Strong work ethic, including regular, consistent, and predictable attendance
• CalHR employees are expected to model and support CalHR Core Values

Benefits

CalHR ensures that all state employees, retirees and their dependents have access to competitive, quality and affordable benefits. Please visit our new Benefits website at for more information!

CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding.

Additional Information

CalHR ensures that all state employees, retirees and their dependents have access to competitive, quality and affordable benefits. Please visit our new Benefits website at for more information!

CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - If you are using education to meet the Minimum Qualifications of the classification, please include your unofficial transcripts. If you are not using education, please bypass this requirement.
  
• Supplemental Application - A Statement of Qualifications (SOQ) is required and must be included. Please see the Special Requirements section for instructions.