Accounts Payable Specialist

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for an Accounts Payable (AP) Specialist to join our accounting team in Santa Ana, CA . This position is responsible for performing the company’s AP function and providing support to the accounting department. The role involves processing vendor invoices, maintaining accurate records, and ensuring accurate and timely payments to vendors. The position requires attention to detail, strong organizational skills and the ability to effectively communicate with internal departments and external vendors and service providers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive and review invoices from vendors.
• Match invoices with purchase orders and verify receipt of goods and services.
• Enter invoices into the accounting system and ensure timely and accurate processing.
• Ensure accurate coding of expenses under purchase orders, and vendor bills.
• Verify accuracy, completeness, and approval for payment.
• Prepare and process timely payments via credit card, check, ACH or Wire.
• Schedule and track payment dates to ensure timely payments to vendors.
• Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
• Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
• Assist with recording and reconciling credit card transactions.
• Setup and maintain vendor accounts in the accounting system.
• Ensure compliance with company policies and procedures.

SECONDARY DUTIES

• Support the accounting team during month-end and year-end close processes.
• Provide support for external audits and reviews.
• Provide administrative assistance to the accounting department as needed.
• Assist in correspondence, reports and other documents.
• Backup and support reception desk as needed.
• Assist with special projects and other accounting tasks as assigned.

EDUCATION, EXPERIENCE & SKILLS

• High school diploma or equivalent; an associate’s or bachelors degree in accounting or a related field is a plus.
• 2-3 years of related experience and training; or equivalent combination of education and experience.
• Prior experience working with accounting software is required; NetSuite experience is plus.
• PC literacy, with a working knowledge of MS Word and Excel.
• Effective written and verbal communication skills.
• Aptitude for numbers and appreciation for accurate data entry.
• Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to tight deadlines.
• Demonstrates analytical and problem-solving skills.
• Team player and collaborates with other departments in the organization.
• Able to work efficiently with minimal supervision.

PHYSICAL REQUIREMENTS

Regularly required to use hands and/or fingers to grasp, handle or feel; reach with hands and arms; and talk or hear. Frequently required to sit for long periods of time, and occasionally required to stand, walk, or climb; and stoop, kneel, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision skills required by this job include close vision, peripheral vision, depth perception, and focus adjustment.

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families.

Benefits include:

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays – including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Ready to grow with us?  Apply today!

Hiring Pay Range (hourly paid): $28 - $34 an hour

Schedule: Onsite, full-time