Position Control and Data Management Technician

Job Description and Duties

The Management Services Technician (MST) plays a key role in supporting the Position Control and Data Analysis Unit (PCDAU) within the California Department of Public Health (CDPH). The MST assist in reviewing personnel action requests, processing position control documents, and maintaining accurate personnel and position data for the Human Resource Division. The incumbent works under the supervision of the Supervisor I, Chief of the Position Control and Data Analyst Unit (PCDAU).

The MST reviews personnel action request submitted by supervisors and managers to determine required position actions, prepares related documentation, and assists in maintaining position control records.

Key Responsibilities:

• Review personnel action requests to determine appropriate position actions.
• Prepare and process Change in Established Position (CIEP) documents
• Maintain historical position control records and logs.
• Assist in researching and resolving discrepancies in personnel and position data.
• Format and prepare monthly personnel, positions, and payroll reports.
• Generate, review, and correct reports using data from multiple sources.
• Support PCDAU Analysts by monitoring and managing shared mailboxes.
• Ensure accuracy and compliance in documentation and reporting.

The Management Services Technician (MST) provides less technical, semi-professional support to the HRD and its branches; the Employee Relations and Resource Branch (ERRB), the Talent Acquisition and Analysis Branch (TAAB), and the Strategic Talent Management and Development Branch (STMDB).

Teleworking is available for this position, in accordance with CDPH’s Telework Policy and Procedures.

If you are detail-oriented and eager to support a dynamic team, we encourage you to apply!

This is a 12 month Limited-Term Full-Time position that may be extended or become Permanent.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

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You will find additional information about the job in the .

Working Conditions

Telework Information:

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(514561) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application . Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email [email protected] for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Build and maintain effective relationships between business units
• Exceptional interpersonal skills
• Strong organizational and time management skills
• Proficient in handling multiple priorities
• Experience in statistical and modeling methods to study historical trends; forecast modeling
• Strong understanding of database concepts
• Expert level proficiency in using Microsoft Word, Excel, PowerPoint or equivalent
• Ability to perform data quality checks to ensure high accuracy and integrity of data
• Ability to work collaboratively across functions toward shared objectives

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications (SOQ) Instructions:

The Statement of Qualifications (SOQ) should be a maximum of 2 pages, in 12-point Arial font, and include your name and the job code number.

In detail, please describe your education, experience, and knowledge as it relates to this position and the desirable qualifications listed below. Please provide at least two examples of relevant work experience that qualifies you for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications instructions below at end of posting . Any applications received that do not provide a written response to the SOQ may be rejected .