Executive Assistant
- Manage executive support including meeting scheduling, conference room bookings, office supply orders, parking validation ordering, and manage special projects for the Process and Technology Optimization and Library Management teams
- Work/help assistants and coordinators with meetings or events.
- Olive 9th Floor contact for all things facilities, events, and building requests.
- Provide back up when assistants or coordinators require assistance.
- Order breakfast, coffee, or lunches for Studio Ops team events.
- Join Senior Staff Meetings (financial updates, title post-mortem, initiative & project updates etc.) take notes when needed. Set up follow-up meetings when requested.
- Point of Contact for all of Executive's team meetings. Including gathering Agenda Items for Executive's Senior Staff Meeting and Team Taff Newsletter-submitting monthly studio ops updates.
- Participate in Team’s monthly assistant check-in (if appropriate)
- Order/Stock kitchen supplies when needed.
- 1-3 years previous Exec Admin exp
- Previous Disney Exp
- MS-Office - PC or MAC
- Detailed work
- Proficient in Calendaring and making constant changes as needed
- Professional work demeanor
- Concur & Coupa Exp
- Excellent Comm Skills, Team Player-work with other admins with scheduling and managing calendars-build relationships, be sure to Ask Questions, be Proactive and Collaborative
- Help out with events as needed, Order supplies, great at Multi tasking, get along well with others, knowledge of Execs on team and throughout the company
- Outgoing personality – reach out to others for assistance
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