Office Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Office Assistant to join our team in San Francisco, California. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within our office. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic work environment.

Responsibilities:
• Oversee daily office operations, including maintaining supplies and ensuring a clean, organized workspace.
• Assist with receptionist duties such as answering phone calls, greeting visitors, and directing inquiries to the appropriate team members.
• Provide exceptional customer service by addressing client and team member needs in a timely manner.
• Coordinate and schedule meetings, appointments, and travel arrangements as needed.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing shipments.
• Maintain and update office records, files, and documentation to ensure accurate organization.
• Support team members with various administrative tasks, including data entry and report preparation.
• Collaborate with vendors and service providers to ensure office equipment and facilities function smoothly.
• Monitor office expenses and assist in budget tracking.
• Contribute to a positive work environment by supporting team initiatives and fostering effective communication.• Proven experience in office administration or a related role.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills for interacting with team members and clients.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle receptionist responsibilities with professionalism and a welcoming demeanor.
• Strong attention to detail and a proactive approach to problem-solving.
• Familiarity with basic office equipment and systems, including printers and phone systems.
• Customer service experience with a focus on creating positive interactions.