Cafe Procurement Coordinator

POSITION SUMMARY

Orange Lutheran High School is seeking an organized and detail-oriented Procurement Coordinator to manage the purchasing and inventory needs of our on-campus Cafe. The Procurement Coordinator will be responsible for sourcing, ordering, and maintaining supplies, ensuring the Cafe operates efficiently while delivering high-quality food and beverage options to students, staff, and visitors. This role requires strong communication skills, vendor relationship management, and a commitment to supporting the school's mission of fostering a welcoming and nourishing environment.

Reports to: Chief Operations Officer

Supervises: None

ESSENTIAL DUTIES

• Identify, negotiate with, and maintain relationships with suppliers to procure food, beverages, and cafe supplies at competitive prices while ensuring quality standards are met.
• Monitor stock levels, conduct regular inventory checks, and ensure adequate supplies are available to meet daily Cafe demands without overstocking or waste.
• Work within the cafe's budget to optimize purchasing decisions, track expenses, and provide cost-saving recommendations to the Cafe Manager.
• Place timely orders, track deliveries, and verify the accuracy and quality of received goods against purchase orders.
• Collaborate with the Cafe Manager and kitchen staff to ensure procurement aligns with menu planning and seasonal offerings.
• Prioritize eco-friendly and locally sourced products where possible.
• Maintain accurate records of purchases, vendor contracts, and inventory data using designated software or systems.
• Ensure all procurement activities adhere to food safety regulations, school policies, and any applicable health standards.
• Communicate effectively with Cafe staff to anticipate needs and resolve supply-related issues promptly.
• All other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

EDUCATION AND EXPERIENCE

Education

High school diploma or equivalent required; Associate's or Bachelor's degree in business, supply chain management, or a related field preferred.

Experience

1-2 years of experience in procurement, inventory management, or a related role (experience in food service or hospitality is a plus).

LICENSES, CERTIFICATES, AND CLEARANCES

• Valid Fingerprint
• Valid CPR and First Aid certifications
• TB Risk Assessment
• Ministry Safe Clearance

KEY COMPETENCIES

Knowledge of:

• Proficiency in a range of information technology tools and platforms including Google Suite and Asana
• General knowledge of all phases of facility operation and maintenance
• Food safety standards (e.g., ServSafe certification) and experience working in an educational or community-focused environment.

Skills and Abilities:

• Strong analytical, organizational, and presentation skills
• Excellent communication and problem-solving skills
• Ability to work independently with little supervision and effectively deal with stressful situations
• Self-motivated; confident, energetic, and flexible
• Basic understanding of budget and cost analysis

PERSONAL CHARACTERISTICS

• Exhibiting the highest level of Christian integrity in his/her life
• Reflects Christ-like morals, behavior, attitude, and leadership
• Integrates faith and prayer in the performance of job duties
• Supports the Mission and Statement of Faith of Orange Lutheran High School
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• Ability to articulate the Christian faith
• Active member of a Christian church; Missouri Synod preferred

PHYSICAL REQUIREMENTS

The employee must have the physical abilities to perform the essential functions of the job as outlined above

• Frequently move about the campus, sit for extended periods, talk and hear, use hands to handle, feel, or grasp objects
• Occasionally stand, walk, push, pull, or lift, up to 25 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• The majority of work is performed in a climate-controlled school setting, with occasional outside exposure to varying weather conditions.
• The noise level is that of a typical quiet office setting with occasional exposure to moderate to loud noise at school events