Legal Assistant

Legal Assistant / Floater (Litigation & Corporate)

A premier AM200 law firm is seeking a versatile Legal Assistant for its Orange County office. This position operates on an in-office schedule with long-term hybrid flexibility.

If you think you are the right match for the following opportunity, apply after reading the complete description.

The successful candidate will provide comprehensive administrative, clerical, and secretarial support to a dedicated team of attorneys and paralegals. Additionally, this role serves as crucial coverage for other assistants during vacations, medical leaves, or other temporary absences. Responsibilities span a diverse array of tasks including legal document preparation , billing support , docketing , and client communication .

Salary Range: $75,000 – $90,000 DOE

Essential Duties & Responsibilities:

• Administrative Support : Screen and direct incoming calls and visitors; manage, sort, and distribute physical and electronic mail.
• Calendar & Travel Management : Coordinate complex schedules, arrange meetings, set up teleconferences, and handle comprehensive travel logistics.
• Document Production : Draft, edit, revise, and format standard correspondence and specialized legal documents—including contracts, leases, briefs, pleadings, complaints, and motions—from written drafts, verbal instructions, or dictation.
• Quality Control : Meticulously proofread all materials for grammar, syntax, spelling, punctuation, and structural formatting.
• Financial Administration : Input daily timekeeping entries for legal staff, prepare monthly expense reports, and coordinate client invoicing and billing workflows.
• File & Data Management : Open new client matters; establish, update, and maintain physical and digital file systems in alignment with records management protocols.
• Collaborative Support : Actively participate in departmental meetings, engage in ongoing training, and assist with overflow work or special projects as needed.

Enhanced Litigation Desk Requirements:

• For litigation-specific coverage, the role also encompasses:
• Reviewing and formatting specialized litigation documents (discovery, summonses, affidavits, etc.) to ensure adherence to court rules.
• Managing court e-filing at the state & federal level , physical filings, and coordinating with process servers or couriers.
• Monitoring, tracking, and docketing critical court deadlines and hearing dates.
• Coordinating depositions with court reporters, videographers, opposing counsel, and clients.
• Conducting basic cite-checking, proofreading appellate briefs, and organizing comprehensive trial notebooks or exhibit lists.

Minimum Qualifications

• Education: High school diploma or equivalent; formal training in word processing or legal administration is a plus.
• Experience: Minimum of three (3) years of prior legal assistant or secretarial experience.

Technical Skills:

• Proficient in modern office workflows, record-keeping principles, and general legal terminology.
• Advanced proficiency in Microsoft Word and Outlook; experience with Excel and PowerPoint is highly preferred.
• Familiarity with legal document management systems (e.g., iManage) is a plus.
• Net typing speed of 70+ WPM.
• Proficiency with transcription software/equipment (Dictaphones) is a plus.
• Core Skills: Exceptional command of English grammar, spelling, composition, and legal formatting; strong numeric and alphabetical filing skills.

Key Competencies

• Adaptability & Applied Learning: Ability to quickly absorb new job-related workflows and pivot smoothly between different desks and practicing groups.
• Organization & Time Management: Exceptional prioritization skills, allowing for the timely execution of tasks under tight deadlines.
• Thoroughness & Quality: Strong attention to detail, maintaining accuracy and high production standards regardless of pressure.
• Communication & Collaboration: Strong interpersonal skills to interface professionally with attorneys, support staff, and clients across the firm. xrczosw
• Discretion & Professionalism: Demonstrated capacity to handle highly confidential information ethically and with strict discretion.