Executive Assistant (Los Angeles)
Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume.
Salary: $23 - $42 per hour A bit about us: Prestige Hospital System
Advancing new knowledge and improving health outcomes through research Why join us? Competitive compensation
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Flexible Schedule
Job Stability
Career growth
If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you. Job Details Job Details: As a Consulting Executive Assistant in the Healthcare industry, you will play a crucial role in supporting multiple senior leaders in the Marketing Department at UCLA Health – one of the nation’s leading academic health systems. This dual-role position, serving as both an Executive Assistant and Office Manager, requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a polished professional who can anticipate needs, streamline operations, and contribute to a collaborative and efficient work culture. Responsibilities: Executive Assistant Duties:
- Provide direct administrative support to multiple senior leaders, including calendar management, scheduling meetings, preparing agendas, and taking minutes.
- Coordinate travel logistics, including transportation, accommodations, itineraries, and expense reports.
- Draft, edit, and proofread correspondence, presentations, and reports.
- Liaise with internal departments and external partners on behalf of senior leadership.
- Track key project deadlines and follow up on action items as needed.
- Handle confidential information with discretion and professionalism.
- Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring equipment is functional.
- Serve as the primary point of contact for office vendors, facilities management, and IT support.
- Organize team meetings, events, and departmental gatherings both virtually and in-person.
- Develop and implement efficient office procedures and protocols to support a productive work environment.
- Oversee space planning, desk assignments, and office access for team members.
- Ensure compliance with institutional policies, health system standards, and safety regulations.
- 7-10 years of experience providing executive-level administrative support, preferably in a health care, academic, or marketing environment.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities with a keen attention to detail.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
- Proven ability to maintain strict confidentiality and handle sensitive information with tact and discretion.
- Demonstrated experience supporting multiple executives simultaneously.
- At least 3 years of office or facilities management experience in a mid-to-large organization.
- Strong problem-solving skills and ability to manage logistics and operations effectively.
- Familiarity with office procurement processes and vendor management.
- Experience coordinating on-site and virtual events.
- Working knowledge of space planning, IT coordination, and office health and safety protocols.
- Excellent interpersonal skills with a demonstrated ability to interact effectively with persons of all cultures and positions.
- Advanced knowledge of UCLA Health organization and general administrative policies.
- Highly skilled in prioritizing assignments and achieving high productivity and quality under rigid deadlines.
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Experience in an academic medical center or health system setting.
- Familiarity with project management tools and platforms (e.g., Workfront, Asana, Trello).
Recommended Jobs
Supervisor: Ski School
Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-di…
Senior Program Analysis Software Engineer
About Semgrep Semgrep, the leader in code security for builders, empowers invention without friction. Teams catch, flag, and fix real issues before they ship, powered by security that learns as they…
Software Engineer, Caching Infrastructure
About the Team At OpenAI, we’re building safe and beneficial artificial general intelligence. We deploy our models through ChatGPT, our APIs, and other cutting-edge products. Behind the scenes, maki…
Engineering Technician, Automotive Application
The Operation’s Team in AHMO supports development of various electronic hardware for an automotive application. We provide rapid prototyping capability and low volume hardware assembly, facilitating …
Principal Product Manager, Tax Credits
About Gusto At Gusto, we're on a mission to grow the small business economy. We handle the hard stuff—like payroll, health insurance, 401(k)s, and HR—so owners can focus on their craft and custo…
WMS Data Analyst / Business Analyst
***Chinese Speaking Only*** We are seeking a highly analytical and detail-oriented Data Analyst / Business Analyst to support warehouse operations, system initiatives, and data-driven busines…
Senior CNC Programmer / Machinist
At Heart Aerospace we develop the ES-30, a regional hybrid-electric airplane with a capacity of 30 passengers, an electric zero-emission range of 200 km and an extended hybrid range of 400 km. Hear…
Algorithm Developer
Who We Are Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge…
Engineer Digital 3
Job Title: Engineer Digital 3 Location: San Diego, CA Zip Code: 92128 Duration: 6 Months Pay Rate: $54.48-$133.33/hr. Keyword's: #SanDiegojobs; #Engineerjobs. Start Date: Immediate Job Descri…
Senior Engineering Lead
Senior Engineering Lead (Founding Team) Location: Bay Area, Hybrid (3 days/week in co-working space) Employment Type: Full-time The Role We’re looking for a Senior Software Engin…