Bookkeeper and HR Manager

: Description:

Summary

kidSTREAM, an emerging children's museum, is looking for a dynamic HR Manager and Bookkeeper to help advance our mission of inspiring children's growth by engaging families in meaningful, play-based learning. This position offers a unique opportunity to build and strengthen the operational foundation of a new, vibrant community museum.

In this role, the HR Manager and Bookkeeper will oversee the museum's human resources activities and daily financial operations, ensuring that both people systems and financial processes contribute to a positive and efficient work environment. Working closely with the Director of Operations and leadership team, this position will help implement best practices in nonprofit management and workplace culture.

We are seeking a detail-oriented and proactive professional with proven experience in bookkeeping, HR compliance, employee support, and organizational operations. The ideal candidate will be collaborative, solutions-focused, and passionate about helping kidSTREAM create an environment where both staff and guests can thrive.

Responsibilities

Bookkeeping & Financial Management

• Maintain and reconcile all accounting records using QuickBooks Online
• Process accounts payable and receivable, ensuring accurate coding and timely payments
• Reconcile monthly bank and credit card statements
• Record revenue including grants, donations, earned income, and event proceeds
• Work with the Director of Operations to create and monitor program and departmental budgets
• Generate monthly financial statements, cash flow forecasts, and reports for leadership and the Board of Directors
• Support annual audit preparation, work with external auditors, and assist in preparing IRS Form 990 and other required filings
• Track and report on restricted funds and grant expenditures, ensuring proper documentation and compliance
• Maintain internal controls and ensure compliance with nonprofit financial best practices

Human Resources Management

• Develop and maintain personnel files, s, and HR records in compliance with federal, state, and local laws
• Lead recruitment efforts: post job openings, screen candidates, schedule interviews, conduct reference checks, and assist with hiring
• Facilitate comprehensive onboarding and orientation for new hires, interns, and volunteers
• Manage biweekly payroll process and employee benefits administration (e.g., PTO, health plans, retirement options)
• Collaborate with leadership to update and enforce HR policies, employee handbook, and standard operating procedures
• Support the performance management process, including check-ins, evaluations, coaching, and professional development tracking
• Provide HR support and guidance to staff, including resolving employee relations issues, maintaining confidentiality and professionalism
• Ensure compliance with wage and hour laws, leave policies (FMLA, CFRA), and workplace safety regulations (OSHA)
• Promote an inclusive, positive, and engaging organizational culture through team-building activities, DEI initiatives, and recognition programs
• Additional duties as assigned.

Requirements:

• Associate's or Bachelor's degree in Accounting, Business, Human Resources, or related field
• Minimum 3-5 years of combined experience in bookkeeping/accounting and human resources administration
• Advanced proficiency in QuickBooks Online, Excel, and cloud-based file systems (Google Drive, Dropbox)
• Familiarity with HR/payroll systems (ADP, Paychex, Paylocity or similar)
• Strong understanding of GAAP, nonprofit accounting practices, and HR compliance (especially California law)
• Excellent organizational, analytical, and communication skills
• High level of integrity, discretion, and emotional intelligence

Preferred Qualifications:

• Experience working in a nonprofit, museum, or education-based organization
• Working knowledge of federal and state HR compliance (EEO, ADA, ERISA, FLSA, etc.)
• Prior involvement in startup or early-stage organizational operations
• Familiarity with donor management systems or CRM platforms

Other Relevant Information

At kidSTREAM, our mission is to create an engaging environment where children are encouraged to explore, play, and discover.

Our vision is to inspire and empower children to become critical thinkers, innovators, and lifelong learners. We believe in the transformative power of play to support growth and development, engaging families in meaningful, playful learning experiences—because everyone learns more, and learns better, when they play together.

We are proud to offer a competitive benefits package that includes generous paid time off, health, dental, vision, and life insurance coverage, along with exclusive discounts at kidSTREAM.

kidSTREAM provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of [Company Name] to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.

Your employment with kidSTREAM is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with kidSTREAM is not guaranteed for any length of time.